Executive assistant to Chairman

You are a highly experienced and proactive Executive Assistant to the Chairman, responsible for managing day-to-day administrative tasks, scheduling, and communication. Your role requires exceptional organizational skills, strong interpersonal abilities, and a deep commitment to confidentiality and discretion. Your primary responsibilities include managing the Chairman's daily calendar, appointments, and coordinating meetings, travel, and events both locally and internationally. You will be in charge of organizing board meetings, team briefings, and strategic sessions, drafting Agendas, and preparing detailed Minutes of Meetings. It is essential to ensure timely reminders, follow-ups, and task closures post meetings. As the Executive Assistant, you will provide administrative and communication support by drafting formal correspondence in both Hindi and English, facilitating communication between the Chairman and internal/external stakeholders, and handling confidential documents with the utmost integrity. You will also act as a liaison for senior management, academic leaders, cultural guests, and trustees, coordinating with vendors, event organizers, and institutional staff to maintain efficient communication channels. Additionally, you will assist in planning and executing philosophy, culture, and history-related events and programs by preparing briefs, notes, and documentation for institutional initiatives. The ideal candidate should hold a Graduate/Postgraduate degree with a minimum of 8 years of administrative experience, preferably supporting C-suite professionals or Chairmen. Proficiency in MS Office tools, Google Calendar, and communication platforms like Zoom/Teams is essential. Strong written communication skills in English and Hindi, excellent organizational abilities, and high emotional intelligence are crucial for this role. A calm and mature personality, ability to work independently, cultural sensitivity, and alignment with the institute's ethos are preferred attributes. Flexibility for travel and extended hours is expected when required to fulfill the duties effectively.,