Executive Assistant to CEO

Bullsmart:

Under Bullsmart we have Sayyam Investments

Job Description – Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Total Experience: 1–2 Years

Fintech Experience: Preferred but not mandatory

Function: Administration / Executive Support

Location: Bengaluru

Reports To: CEO

Objective

To provide high-quality administrative and operational support to the CEO, ensuring smooth day-to-day functioning, efficient time management, and seamless coordination across internal and external stakeholders.

Roles & Responsibilities

1. Calendar & Schedule Management

· Manage and align the CEO’s daily, weekly, and monthly calendars.

· Prioritize and coordinate appointments, meetings, and travel schedules.

· Ensure the CEO is well-prepared with relevant documents before engagements.

2. Meeting Coordination

· Set up internal and external meetings with complete logistical support.

· Prepare agendas, follow-ups, and track action items.

· Maintain updated meeting trackers for leadership visibility.

3. Expense & Reimbursement Handling

· Manage expense submissions, reimbursements, and financial documentation.

· Maintain accuracy and timely submission of all CEO-related expense reports.

4. Email Management & Communication Support

· Scan, review, and prioritize email communications for the CEO.

· Draft and send professional emails as per instructions.

· Ensure timely follow-ups and manage email-based tasks.

5. Administrative & Ad-hoc Tasks

· Handle daily admin needs such as document organization, filing, and support tasks.

· Assist with travel bookings, event coordination, and vendor coordination.

· Support the CEO with miscellaneous tasks to improve operational efficiency.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration, Commerce, Management, or relevant field.
• 1–2 years of experience in an EA/Admin/Operations role.
• Strong communication and interpersonal skills.
• Excellent organizational skills with attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office, Google Workspace, scheduling tools, and email management.
• Ability to multitask in a fast-paced fintech environment.
• Preferred: Male candidates for travel and extended-hours flexibility.

Job Type: Full-time

Pay: ₹400,000.00 - ₹600,000.00 per year

Work Location: In person