Executive Assistant

Job Title: Executive Assistant to Managing Director

Location: Kolkata

Reports To: Managing Director

Employment Type: Full-time

Job Summary:

Executive Assistant

Key Responsibilities:

• Manage and maintain the Managing Director’s calendar, appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the MD and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, presentations, and other documents.
• Prepare agendas, minutes, and action points for meetings and ensure timely follow-ups.
• Handle confidential and sensitive information with discretion.
• Coordinate with various departments to ensure smooth communication and execution of the MD’s directives.
• Track, prioritize, and manage multiple projects assigned by the MD.
• Organize business events, conferences, and client meetings as required.
• Conduct research, compile data, and provide briefs to support the MD’s decision-making.
• Monitor deadlines, commitments, and deliverables, ensuring accountability across teams.

Qualifications & Skills:

• Bachelor’s degree in business administration/management or related field.
• 5-7 years of experience out of which 3-4 years of handling EA to Director/ MD/Chairman role.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to work independently, handle pressure, and adapt to changing priorities.
• High level of professionalism, discretion, and integrity.
• Strong interpersonal skills with a proactive problem-solving attitude.
• Should know English, Hindi and Bengali.

Key Competencies:

• Confidentiality & Integrity

• Attention to Detail

• Decision-Making Support

• Multitasking & Prioritization

• Stakeholder Management

• Adaptability & Flexibility