Executive Assistant (EA) to MD & CEO

Company Description

Our client is an integrated food-service supply chain company, offering 3PL, 4PL,

and sourcing models across India and Indonesia. They serve QSR, HORECA, and institutional customers through world-class logistics, warehousing, and distribution solutions.

Role Description

This role acts as a trusted partner to the MD & CEO providing high-level support in managing business priorities, coordinating with the leadership team, ensuring timely execution of decisions, and driving CEO/MD-led projects. The role demands strong analytical, communication, and coordination skills, with the ability to translate ideas into actionable plans and outcomes.

Responsibilities

Business MIS & Analytics

• Compile and maintain business MIS reports (daily, weekly, monthly) for the CEO's review.
• Coordinate with leadership teams to ensure timely submission of updates, KPIs, anddashboards.
• Support review meetings with data preparation and summary analysis.

Leadership Interface & Project Management

• Work closely with leadership team members to track and drive cross-functional projects initiated by the MD & CEO.
• Monitor progress against defined deliverables, highlighting risks or delays proactively.
• Prepare progress updates, briefing notes, and presentation decks for leadership and board reviews.
• Act as a bridge between the CEO office and business functions to ensure alignment on strategic priorities.

CEO/MD Projects & Idea Implementation

• Capture and document ideas, directions, and initiatives shared by the MD & CEO.
• Conduct background research, benchmarking, and feasibility analysis on identified ideas or business opportunities.
• Translate concepts into structured project charters and actionable steps with timelines and ownership.
• Follow through implementation by coordinating with relevant functions.

External Communication & Representation

• Coordinate interactions with customers, partners, and external stakeholders.
• Manage correspondence, emails, and calls on behalf of the MD & CEO.
• Support social media content review and approvals related to the company or leadership messaging.

Executive Support & Coordination

• Manage daily administrative and operational priorities of the MD & CEO.
• Prepare and coordinate high-quality presentations, reports, and dashboards.
• Handle calendar management, meeting scheduling, and logistics for internal and external engagements.
• Draft, record, and circulate minutes of meetings and follow up on agreed action points.
• Maintain confidentiality of sensitive and strategic information.

Qualifications & Experience

• Graduate / Post-graduate in Business Administration, Commerce, or related discipline.
• 3 - 4 years of relevant experience as an Executive Assistant, Project Coordinator, Business Analyst or in a
• similar leadership support role
• Preference will be given to prior experience in logistics or food services businesses.

Skills

• Excellent written and verbal communication.
• Proficiency in MS Excel, PowerPoint, and Word.
• Strong organizational, coordination, and time-management skills.
• Analytical mindset; ability to prepare reports and summaries for decision-making.
• Integrity and discretion in handling confidential information.
• Ability to work under pressure with changing priorities.
• Problem-solving and interpersonal skills for managing multiple stakeholders.