Executive Assistant – Business Operations

About the Role: We are seeking a highly proactive, detail-oriented, and strategically-minded Executive Assistant – Business Operations to support our CEO in driving business priorities, streamlining operations, and ensuring executional excellence. This is a high-impact role that requires exceptional multitasking abilities, strong business acumen, and the discretion to handle sensitive information. Key Responsibilities: Executive Support: Manage and prioritize the CEO’s calendar including meetings, appointments, and travel. Prepare for meetings by drafting agendas, presentations, briefing notes, and post-meeting follow-ups. Act as a gatekeeper and point of contact between the CEO and internal/external stakeholders. Coordinate high-level executive communications, including drafting emails, memos, and reports. Handle confidential documents and communications with absolute integrity and professionalism. Business Operations: Support the CEO in tracking strategic initiatives by monitoring progress and ensuring timely follow-through. Liaise with department heads and project teams to consolidate business updates and operational reports. Analyze and present business data to aid decision-making; prepare dashboards, metrics, and KPIs as needed. Lead or participate in cross-functional projects and initiatives driven by the CEO’s office. Assist with investor relations support, board documentation, and annual reports as required. Meeting & Event Coordination: Organize and coordinate leadership offsites, townhalls, board meetings, and other critical events. Take ownership of meeting logistics, preparation of materials, and ensuring post-meeting action items are tracked and closed. Prepare meeting minutes and ensure timely follow-up on all action items. Communication & Stakeholder Management: Interface with senior executives, clients, partners, and vendors on behalf of the CEO. Build positive working relationships across departments to ensure alignment and collaboration. Serve as a culture ambassador for the CEO’s office, ensuring communication reflects company values. Administrative & Operational Efficiency: Maintain documentation, expense reports, and administrative systems with a high degree of accuracy. Optimize processes and systems to reduce inefficiencies in day-to-day CEO support functions. Help drive operational rhythm of business reviews, planning cycles, and performance check-ins. Requirements: Education: Bachelor’s degree in Business Administration, Management, or related field. MBA or equivalent is a plus. Experience: Minimum of 5 years of relevant experience as an Executive Assistant or Business Operations Associate, preferably supporting senior leadership. Skills: Strong organizational and time management skills Excellent verbal and written communication High proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and collaboration tools (Notion, Slack, Trello, Zoom) Analytical thinking with attention to detail Ability to work independently and manage multiple priorities under pressure High level of professionalism, confidentiality, and discretion Comfortable working in fast-paced, ambiguous environments