Executive Assistant

Job Title: Executive Assistant

Industry:

Job Summary

The Executive Assistant will provide high-level administrative and coordination support to senior management in a road construction company. The role requires strong organizational skills, discretion, and the ability to manage executive priorities across multiple projects, site operations, and stakeholders.

Key Responsibilities

• Manage executive calendars, appointments, site visits, travel, and meetings
• Prepare and manage correspondence, reports, presentations, and official documents
• Coordinate with project managers, engineers, consultants, contractors, and authorities
• Track project schedules, deadlines, and action items; prepare status reports
• Organize meetings, prepare agendas, record minutes, and follow up on decisions
• Maintain project documents including contracts, BOQs, approvals, and compliance records
• Assist with tender documentation, submissions, and regulatory paperwork
• Support basic financial coordination such as invoices, approvals, and expense tracking
• Arrange logistics for site visits and official meetings
• Maintain confidentiality of company, project, and executive information

Qualifications & Experience

• Bachelors degree in Business Administration, Management, Engineering, or related field
• Minimum [5-10] years of experience as an Executive Assistant, preferably in construction or infrastructure
• Familiarity with road construction projects, documentation, and workflows is an advantage

Skills & Competencies

• Strong organizational, coordination, and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• High level of professionalism, discretion, and attention to detail
• Ability to work under pressure and meet tight deadlines