Executive Admin

Job Description

Role & responsibilities Reynolds is a subsidiary of Newell Brands, one of the most transformative consumer product companies in the world. For over 100 years, the company has grown through brands they are privileged to bring to consumers worldwide. With products in nearly 200 countries, over 100+ brands and 31,000+ happy employees worldwide, Newell is committed to enhancing the lives of customers with innovative products that create moments of joy. Named after Milton Reynolds (1892-1976), entrepreneur and manufacturer of the first ball point pen, the first Reynolds pen debuted in New York at the 32nd Street store on the morning of October 29, 1945. The day the pen went on sale, an estimated 5,000 shoppers stormed the shop, and approximately 50 NYPD officers had to be dispatched for crowd control. Beginning with the debut in 1945 of its iconic 045 writing pen, Reynolds has continued to provide high-quality writing instruments to consumers globally. Today, Reynolds is one of the most well-known brands in the Indian market with fabulous top-of-mind awareness and carries various much-in-demand products that include Trimax, Racer Gel, Jetter Classic, Brite and Champ. Reynolds Pens are now the favorite pens among millions in India and around the world. The Admin Executive is responsible for managing day-to-day administrative operations within the manufacturing plant. The role ensures smooth functioning of support services such as facility management, employee welfare, documentation, vendor coordination, and general office upkeep. This position plays a key role in enabling operational efficiency and a safe, well-organized work environment. Percent of Time (%) Tasks & Responsibilities 25% Facility & Infrastructure Management: Oversee daily maintenance of plant facilities including housekeeping, pantry, utilities, and security. Coordinate repairs and ensure upkeep of office infrastructure. 20% Vendor & Contract Management: Coordinate with vendors and service providers for AMC, repairs, and admin supplies. Manage contracts (new/renewals) for services such as transport, canteen, pest control, courier, etc., ensuring execution as per agreed terms. 15% Travel & Employee Support: Handle travel, accommodation, and logistics arrangements for employees and visitors. Support employee welfare activities including uniform/shoe distribution, diary issuance, and in-house celebrations (e.g., Safety Day, Environment Day). 15% Documentation & Compliance: Maintain admin-related documentation for compliance, contracts, and approvals. Ensure adherence to statutory requirements like fire safety, licenses, and audit support. 15% Inventory & Asset Management: Monitor office equipment, manage inventory of supplies, and process related bills. Maintain records of contract staff attendance in coordination with cross-functional teams. 10% Audit & Internal Coordination: Support internal audits, inspections, and facility-related documentation for reviews. Coordinate with HR, Safety, and cross-functional teams to ensure smooth facility operations. IMPACT TO THE BUSINESS Level of Autonomy (Describe if the role requires supervision or will need to work and/or make decisions independently): Will need to work and Decisions Making independently. Span of Control (Describe relevant interfacing with internal and external entities): Work with internal & External. Problem Solving Complexity (Low, Moderate, High or N/A). Explain: Moderate The Admin Executive handles routine operational issues like vendor coordination, facility upkeep, and logistics support. Though procedural, the role requires quick thinking and coordination to ensure smooth, uninterrupted plant operations. Interpersonal Skills (Negotiation, Influence, Persuasion). Explain: Work with the team to support the function