Events & Operations

The IC3 Movement is on a mission to bring counseling to every school, dedicated to assisting young individuals worldwide in discovering career paths through education that will pave the way for fulfilling, happy, and productive lives. The movement conducts community-driven events such as the Annual IC3 Conference and the IC3 Regional Forums to empower schools to establish robust career and college counseling departments. Inclusivity and accessibility lie at the core of IC3, which is supported by a volunteer-based leadership community comprising over 1600 members from the education and industry sectors. IC3 is committed to promoting counseling in every school through research, free education, and training programs for teachers, counselors, and principals, engaging with educators and leaders from over 90 countries. The role within the IC3 Movement involves supporting the operations and execution of global events, managing a diverse portfolio of events to ensure seamless logistics and operations from inception to completion. The ideal candidate for this role should be highly organized, proactive, and experienced in managing multiple tasks within a fast-paced environment while upholding high standards of quality and professionalism. Responsibilities of the role include: 1. Event Planning and Execution: - Assist in planning, executing, and overseeing all IC3 Movement events, including the Annual IC3 Conference and IC3 Regional Forums. - Manage event logistics by coordinating with external vendors, venues, and internal teams. - Collaborate closely with communications, partnerships, and host institutions to ensure smooth integration of event elements. 2. Team and Stakeholder Collaboration: - Coordinate event activities across various internal teams and external vendors. - Interface with IC3 Leadership and external stakeholders to maintain relationships and align with event objectives. 3. Logistics and Operations Management: - Support in venue selection, event logistics, scheduling, and day-to-day coordination. - Ensure accurate management of materials, signage requirements, and physical deliveries. 4. Event Technology and Platform Management: - Assist in managing technical workflows for events to ensure seamless transitions and effective event management. - Troubleshoot and resolve technical issues related to event platforms such as Cvent, Zoom, etc. 5. Customer and Vendor Relations: - Establish and maintain strong working relationships with external vendors, partners, and clients. - Provide excellent customer service during events, promptly addressing any challenges. Qualifications and Skills: - Education: Bachelor's degree or equivalent in Events Management or a related field. - Work Experience: 3-4 years of experience in end-to-end event planning and logistics, focusing on hybrid events and global event management. - Skills: Expertise in event logistics, strong attention to detail, excellent communication skills, ability to manage multiple projects simultaneously, strong vendor management and negotiation skills, proficiency in Microsoft Office, experience with event management and CRM software (Cvent, Zoom, HubSpot, etc.) is a plus. - Travel: Willingness to travel domestically and internationally for events as required. Additional Attributes: - Self-starter with a passion for innovation and continuous improvement. - Professional demeanor capable of representing IC3 in global forums and professional networks. - Flexibility to work variable hours based on event schedules across multiple time zones. This role presents an exciting opportunity to contribute to the growth of the IC3 Movement, impacting global education through operational excellence and meaningful connections within the global educational community.,