Events and Programming Manager

Job Description

Overview The Events and Programming Manager plays a pivotal role in planning, executing, and overseeing an organization s events and programming initiatives. This position requires a blend of creative vision and logistical expertise to create engaging experiences that align with the organization s goals and objectives. The manager is responsible for a wide range of activities from conceptualization to evaluation, ensuring that each event is not only successful but also resonates with the target audience. This includes coordinating with various departments, managing budgets, and fostering relationships with external vendors and partners. Additionally, this role is essential for enhancing the organization s brand and community engagement by delivering high-quality programming. The ideal candidate will be a proactive leader, adept at overseeing multiple projects simultaneously while ensuring that each event meets its intended purpose and exceeds expectations over time. Key Responsibilities Develop, plan, and execute a comprehensive calendar of events and programming. Coordinate all logistical aspects of events including venue selection, catering, and audio/visual needs. Manage event budgets, ensuring efficient allocation of resources. Oversee marketing and promotional activities for events to drive attendance. Build and maintain relationships with key stakeholders, sponsors, and vendors. Negotiate contracts and agreements with service providers to maximize value. Lead a team of event staff and volunteers for successful event execution. Conduct post-event evaluations and gather feedback to assess impact and areas for improvement. Ensure compliance with local regulations and safety standards during events. Create and maintain detailed project timelines for all events. Collaborate with external partners and the community to enhance programming. Develop innovative programming ideas that align with the organization s mission. Regularly report to management on event performance and participant engagement. Manage RSVP lists and guest communication. Provide support and training for junior staff and volunteers involved in event management. Required Qualifications Bachelors degree in Event Management, Hospitality, Marketing, or related field. Minimum of 5 years of experience in event planning or management. Proven track record of successfully executing large-scale events. Strong knowledge of current event trends and best practices. Excellent verbal and written communication skills. Experience with budget management and financial reporting. Ability to work independently and as part of a team. Strong organizational skills with a keen attention to detail. Proficient in event management software and tools. Ability to manage multiple projects under tight deadlines. Strong problem-solving abilities and adaptability. Familiarity with marketing strategies and social media platforms. Experience in vendor management and contract negotiation. Willingness to travel as required for events. Certification in event planning or a related discipline is a plus. Strong passion for events and community engagement.