About Company
US-based company provides expert bookkeeping, payroll, tax, HR services, and QuickBooks Pro advisory to help businesses focus on growth while we handle their financial needs. Our team is dedicated to delivering personalized, high-quality service to clients across various industries. Join us to make a meaningful impact in a supportive and dynamic environment.
Job Title: Bookkeeper & Payroll Associate
Job Type:
We are seeking a detail-oriented and motivated Entry-Level Bookkeeper & Payroll Associate to support our clients financial and payroll operations. This role combines full-cycle bookkeeping in QuickBooks Online with hands-on payroll processing and compliance support. The ideal candidate is eager to learn, highly organized, and passionate about accuracy and excellent client service.
Key Responsibilities
Perform full-cycle bookkeeping using QuickBooks Online (client invoicing, bill payment, bank/credit card reconciliations, journal entries, etc.)
Process complete payroll cycles for clients (calculating hours, wages, overtime, deductions, garnishments, bonuses, and tax withholdings) using QuickBooks Payroll, Gusto, ADP, or similar platforms
Prepare and send client invoices, track receivables, and follow up on overdue payments
Record and categorize transactions (A/P, A/R, expenses, income, payroll journal entries)
Reconcile bank accounts, credit cards, loan accounts, and payroll liability accounts monthly
Generate and analyze financial reports (Profit & Loss, Balance Sheet, payroll reports, etc.) for clients and internal review Ensure timely and accurate filing of payroll tax payments and returns (941s, state withholding, unemployment, etc.)
Assist with month-end and year-end close processes, including payroll-related accruals and reconciliations
Maintain organized, up-to-date financial and payroll records and documentation
Communicate directly with clients regarding bookkeeping, payroll, or tax-related questions and resolve discrepancies
Collaborate with senior bookkeepers and accountants on more complex client accounts
Support sales tax filings and other compliance tasks as needed
Required Qualifications
Proven proficiency in QuickBooks Online (at least 12 years of hands-on experience) required
12 years of combined bookkeeping and payroll processing experience (small business, bookkeeping firm, or payroll provider experience strongly preferred)
Solid understanding of payroll compliance and tax withholding basics (federal and at least one state)
Strong grasp of bookkeeping principles (debits/credits, chart of accounts, accruals, payroll liabilities)
High attention to detail and commitment to 100% accuracy in financial and payroll data
Excellent time-management and organizational skills with the ability to juggle multiple clients and deadlines
Professional written and verbal communication skills (client-facing role)
Ability to maintain strict confidentiality of sensitive financial and employee information
Preferred Qualifications
Associate's or Bachelor's degree in Accounting, Finance, or related field
QuickBooks Online ProAdvisor Certification (or willingness to obtain within first 90 days we provide training and cover exam costs)
Experience with payroll platforms such as QuickBooks Payroll, Gusto, ADP Workforce Now, or Paychex
Prior experience working remotely in a virtual bookkeeping or payroll firm
Technical Requirements (for remote work)
Reliable high-speed internet connection Dedicated, quiet workspace
Dual monitors strongly recommended for payroll and bookkeeping efficiency
Benefits
Competitive salary with regular reviews
Opportunities for rapid growth and training, including QuickBooks and payroll certifications (we cover exam fees)
Collaborative and supportive team environment with mentorship from senior bookkeepers and CPAs
For remote roles, an Intuit-provided laptop preloaded with necessary tools (if applicable)
