Enabling Areas - Facility Management - Administration

You will:

• Supervise facility by coordinating among the essential teams of Building Management Services, Security, Housekeeping, Catering and Cafeteria Management, Printing & Stationery, Executive Assistance and Pantry Services and any other administrative cell or service pertinent to your respective office.
• Build and strengthen relationships with building authorities / statutory authorities in which your office resides for quick resolutions of any related issues.
• Have sound knowledge of statutory compliances that apply to your office and ensure they are adhered to.
• Keep your Associate Director / Director appraised on a regular basis of all administrative activities of your responsibility.
• Have sound crisis management skills and ensure situations are well managed such as fire drills, transport arrangements in case of heavy rains, medical arrangements in case of emergencies etc.
• Comply with all the requirements of ISO Audits 22701, 22301 & 45001.
• Gain sound knowledge of the Firm's internal processes in handling of petty cash, checking and processing bills, vendor management, inventory management, movement of materials into and out of the office, GST, invoicing, SAP, reporting to Finance, managing MIS, building maintenance, disposing of scrap etc.
• Familiarize yourself with various departmental SPOCs such as in Finance, IT, Talent, RRO etc as well as from within Admin in your own as well as other office locations for seamless synchronization of administrative work across the organization.
• Maintain immaculate records and keep track of renewal of AMC contracts and any other agreements.
• Ensure Talent and Service Line Partners requirements for their teams are received and discussed with your Director.
• Manage and motivate staff reporting to you.

Qualifications

• A post graduate or MBA or Diploma in Business Administration or other related courses.
• Must have 8-10 years experience preferably in a similar industry
• Strong understanding of job description, good stakeholder management & negotiating skills
• Strong Command over English both spoken and written as a language.
• Good command over local language is must.