E.A To M.D

Administrative & Office Management

• Manage the Directors calendar, appointments, meetings,  travel plans.
• Organize and prioritize daily schedules to ensure optimal time management.
• Draft, review, and finalize official correspondence, reports, and presentations.
• Maintain accurate records, files, and confidential documents.

2. Communication & Coordination

• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Handle emails, calls, and inquiries on behalf of the Director with professionalism.
• Coordinate with department heads to ensure timely submission of reports, MIS, and project updates.
• Facilitate smooth communication flow within the organization.

3. Meetings & Follow-ups

• Schedule and prepare meeting agendas, minutes, and briefing materials.
• Track actionable points from meetings and ensure timely follow-up and closure.
• Assist the Director in planning events, reviews, and strategic discussions.

4. Project & Task Management

• Support ongoing projects by monitoring timelines, progress, and deliverables.
• Coordinate with cross-functional teams to ensure alignment with the Director’s directives.
• Prepare reports, dashboards, and presentations for project updates.

5. Confidentiality & Professionalism

• Handle sensitive information with the highest level of confidentiality and integrity.
• Represent the Director in meetings or interactions when required.

6. Travel & Logistics

• Arrange domestic and international travel, accommodation, itineraries, and related logistics.
• Process travel claims, reimbursements, and expense reports.

7. Administrative Support for Strategic Initiatives

• Conduct basic research, gather data, and prepare analytical summaries.
• Assist in drafting proposals, business plans, and communication notes.
• Support execution of key strategic initiatives assigned by the Director.

Skills & Competencies Required

• Excellent communication skills (written & verbal).
• Strong organizational, multitasking, and time-management abilities.
• High level of professionalism, etiquette, and discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.
• Ability to handle pressure and work independently.
• Strong interpersonal skills and stakeholder management.