EA To Directors

Responsibilities
Reception -Managing the reception - attending office calls and managing visitorsScreen and direct phone calls and distribute correspondence.Greet and welcome guests as soon as they arrive at the office.Direct visitors to the appropriate person.Answer, screen, and forward incoming phone callsEnsure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures)Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria.Perform other clerical receptionist duties such as filing, photocopying, etc.Maintain office security by following safety procedures and controlling access via the reception desk.EA to directors - Make travel and accommodation arrangements as per the Director's instructions.Take minutes during meetings (Directors)Scheduling appointments, maintaining an events calendar, and sending reminders.Handling all bookings & reservationsHandle directors credit/debit cards, make personal payments, handle couriers/mailsOrder and manage Lunch and refreshments for Directors and their guests.Typing, formatting, and editing reports, documents, and presentations for directorsManage information flow in a timely and accurate mannerProvide basic and accurate information in person and via phone/email

Requirements and skillsWork experience as an Executive Assistant, Personal Assistant or similar roleExcellent MS Office knowledge, Google Drives, Emails Etc.Outstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.)Excellent verbal and written communication skillsDiscretion and confidentialityAbility to multitask and prioritize tasks effectively.Flexibility to adapt to changing priorities and deadlines.Observing best business practices and etiquette.