Document Controller

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries. We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Roles and Responsibilities:

Summary

Role Purpose: Provide advanced document control services for complex projects.
Key Skills: EDMS expertise, multi-project coordination, critical thinking.
Experience: Minimum 5+ years in document control for large-scale construction projects.

Position Overview

The Document Controller will report to the Project Controls Manager and support the Senior Specialist Document Control Administrator. This role requires outstanding planning, time management, and organizational skills with superior attention to detail and the ability to meet multiple short-term deadlines. The ideal candidate will manage electronic and physical files throughout their entire lifecycle, ensuring compliance and accuracy.

Description of Duties

• Assist with the development and implementation of document flow procedures and policies.
• Understand and recognize different types of design and construction documents; organize, scan, categorize, meta-tag, and upload such documents into EDMS.
• Maintain the document management repository and ensure version control.
• Distribute and track electronic and physical project deliverables and controlled documents.
• Perform periodic review of contract/project files for compliance.
• Coordinate with project managers, design teams, and contractors to ensure timely and accurate document flow.
• Implement metadata standards and audit trails.
• Support multi-project environments and manage urgent deliverables effectively.

Required Qualifications

• Associate’s degree in information technology, engineering, construction management, or business administration; or 5 years of experience in electronic document control systems is required
• Minimum 5+ years in document control for large-scale construction/design-build projects.

Expert users of Microsoft SharePoint and Microsoft Office with enhanced EXCEL.

• Advanced proficiency in EDMS tools (Aconex, ProCore, Primavera Unifier).
• Excellent oral and written communication skills.
• Experience supporting external customers and cross-functional teams.
• Excellent Problem-Solving Skills.

Preferred Qualifications

• Bachelor’s degree in information technology, engineering, construction management, or business administration; or 8 years of experience in electronic document control systems.
• Specialty certification in document management or information governance.
• Experience in capital project/program environments with knowledge of design and construction documentation.
• Ability to perform routine quality assurance and quality control audits of document control operations.
• Experience with international projects and cross-cultural collaboration.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing