Contract Administrator

Position Title: Contract Administrator

Job Type: Full-time, permanent. working from office.

Shift Timing: Night shift (U.S Timing) Pacific Time | Working hours 9 am - 5 pm PT (9.30 pm - 5.30 am IST)

Work Location: Coimbatore

Joining Time preference: Immediate Joiners /15 to 20 days time.

Job Summary:

• We are seeking a highly motivated and detail-oriented Contract Administrator with a strong background in construction and working knowledge of B2W (Bid 2 Win) software for a California-based client. The ideal candidate will be a proactive self-starter who excels with minimal supervision and possesses a solid understanding of construction operations, public works contracting, apprenticeship compliance, and construction-related accounting procedures. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a keen eye for accuracy and compliance across all phases of contract administration.

Responsibilities:

• Administer general contracts and subcontracts from initiation to closeout.
• Process contracts, subcontracts, purchase orders, work orders, change orders, RFIs, and submittals.
• Maintain material logs, track project progress, and assist with construction scheduling.
• Support Project Managers, Superintendents, and Accounting Department with contract-related tasks.
• Ensure timely submittal of billing schedules, progress payments, and related documentation.
• Apply knowledge of General Contractor monthly progress billing and releases
• Ensure compliance with state lien laws and contract obligations
• Assist in tracking and maintaining apprenticeship requirements (DAS 140 and 142)
• Verify bid bonds, certificates of insurance, city business licenses, and other project documentation.
• Enter contracts, change orders, and budgets into accounting software accurately.
• Communicate effectively with general contractors, subcontractors, suppliers, and internal teams

Requirements

• Bachelor’s degree or higher level of education
• Knowledge of construction industry practices, public works projects, and apprenticeship programs.
• Experience with B2W (Bid 2 Win) software is strongly preferred.
• Proficiency in Microsoft Word, Excel, and accounting software (experience with [insert software if applicable] a plus).
• Strong verbal and written communication skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Strong customer service skills and ability to maintain professional relationships with contractors, suppliers, and team members.

Job Types: Full-time, Permanent

Pay: ₹187,478.12 - ₹779,080.49 per year

Benefits:

• Health insurance
• Provident Fund