Construction Administrative Coordinator

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. bps customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC

Shift Timings: 6:30 PM to 3:30 AM

Role Overview :

This role acts as a contract administrator on projects that are beginning the construction phase. Participates in the complete construction phase of projects and follows TA guidelines for purchase order creation, contract administration construction schedule updates and schedule publishing. In addition this role provides administration of change orders, field directives/instructions and pay requests. In a support role to the regional construction Manager, this role becomes thoroughly familiar with materials specified in the construction documents. This role works cross functionally with internal st5akeholders, to order all needed owner supplied furniture, fixtures and equipment, identifying and escalating long lead-time risk based on the published construction schedule. Responsible for project closeout documents and transition of known warranty items to TA’s internal store facilities team.

Responsibilities:

• Work closely and collaborate with the regional construction managers to provide FF&E take-offs from approved construction Documents.
• Responsible for updating and maintaining the owner-supplied responsibility schedule of the construction documents by interactions with internal TA customers.
• Become thoroughly familiar with materials specified I the construction documents working in an effort to intercept any unapproved substitutions or non-budgeted items.
• Collaborate with the construction management suppliers and general contractor to ensure FF&E arrival aligns closely with jobsite needs, calling out risk to the RCM when appropriate and work to identify unique materials to avoid impact to schedules.
• Interacts expertly with all project participants associated with the construction phase of the project to include customers, architects and design team, construction management suppliers, general contractors, as well as FF&E suppliers.
• Creation of purchase orders, through SAP, for owner supplied equipment. Administrate payment applications and change orders to ensure proper routing and needed DocuSign for internal TA approval
• Update and administrate the master construction schedule to provide accurate and timely updates to TA internal customers and suppliers.
• Performs reviews of various categories of work in progress and follows up on their completion in conjunction with the construction management supplier or General Contractor. Monitors and tracks resolution of incomplete items and advises the RCM of the status of resolution.
• Calls out and process payment applications, along with invoices, to align closely with construction management supplier and general construction contractual payment terms.

Job requirements & qualifications:

• Graduate in business management or construction/facility administration is helpful.
• Gass/Oil QSR/FSR experience is helpful
• Must possess a minimum of 2 years of construction experience in a retail environment and the ability to breakdown construction operations into logical sequence of activities.
• Strong interpersonal skills with the ability to work well with a variety of internal and external partners Organized with the ability to muti-task and document with attention to detail
• Candidate must be able to work in a fast-paced team environment with tolerance to ambiguity and changing priorities.
• Candidate will possess strong mathematical and computer skills, able to read architectural drawings and perform take-offs
• Deadline focuses PC proficiency with emphasis on Microsoft Office programs including a heavy focus on excel and word.

You will work with:

• In this role, you will work in a dynamic and collaborative environment, supporting both Construction Facilities and Environmental functions. You will provide direct operational support to:
• 6–8 Construction Advisors, field focused professionals driving project execution and site readiness.
• 3–4 Regional Facility Coordinators, key contacts for facility operations, maintenance, and compliance across regions.
• 3–4 Environmental Advisors, specialists ensuring environmental and regulatory compliance.
• You will also engage with cross-functional partners in Environmental, Operations, and Safety, as well as external vendors and contractors, depending on project needs.

You will be a part of a fast-moving, globally connected team that works across several regions. work with a team this is skilled, supportive, and focused on learning and improving together. The work is purpose driven, with a strong dedication to safety, sustainability, and operational excellence.

Why join bp

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.