Company Secretary Executive

The Company Secretary Executive will be responsible for ensuring compliance with

statutory and regulatory requirements related to secretarial functions. The role

involves managing dematerialization (demat) of shares, transfer of equity shares,

maintaining secretarial records, drafting minutes and supporting corporate

governance activities.

Key Responsibilities:

• Demat of Shares: Oversee the dematerialization process of shares,

coordinate with depositories (NSDL/CDSL), and ensure compliance with SEBI

and other regulatory guidelines.

• Transfer of Equity Shares: Manage the process of transferring equity

shares, including documentation, verification, and coordination with Registrar

and Share Transfer Agents (RTA).

• Secretarial Records: Maintain and update statutory registers, books, and

records as per the Companies Act, 2013, and other applicable laws.

• Minutes of Meetings: Draft minutes of Board Meetings, Annual General

Meetings (AGMs), and other committee meetings with accuracy and

compliance.

• Compliance Management: Ensure timely compliance with the Companies

Act, 2013 and other statutory requirements.

• Liaison with Stakeholders: Coordinate with regulatory authorities, auditors,

and internal departments to facilitate smooth secretarial operations.

• Corporate Governance: Support the implementation of corporate

governance practices and policies.

• Filing and Reporting: Prepare and file necessary forms and returns with the

Registrar of Companies (ROC) and other regulatory bodies.

Qualifications and Skills

• Educational Qualification:

• Bachelors degree in Commerce or a related field (preferred).

• Experience: Minimum 5 years of relevant experience in the secretarial

department of a company, with hands-on expertise in:

• Dematerialization and transfer of equity shares.
• Maintaining secretarial records and statutory registers.
• Drafting minutes and ensuring compliance with the Companies Act,

2013.

• Technical Skills:

• Knowledge of Companies Act, 2013, and depository operations

(NSDL/CDSL).

• Proficiency in MS Office and familiarity with e-filing portals (MCA).

Preferred Attributes

• Experience in an unlisted public company or a similar corporate environment.

• Familiarity with corporate governance frameworks and compliance audits.