Business Support Administrator

Description

Business Support Administrator

Based at our office in Pune (Baner)

Are you a Business Support Administrator seeking a stimulating role with a variety of assignments, playing a crucial role in ensuring the efficient functioning of Leidos’ Pune office by handling a wide range of administrative tasks?

As our Business Support Administrator, you will ensure provide a smooth administration service to the various teams, maintaining records and facilitating smooth operations across departments. This could include supporting onboarding and organizing company events.

The role demands excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment while taking ownership & accountability for tasks.

Some of the tasks our Business Support Administrator will be responsible for include;

Office Administration

• Liaise with building management and other vendors for security, cleaning, and other facility-related services, ensuring a clean, hygienic and efficient workplace.
• Manage timely availability of office supplies, e.g. cafeteria, stationary, utilities.
• Ensuring documentation of office general administration, facilities, compliances are updated.
• Provide support services to all local managers/teams in a timely and responsive manner.
• To support compliance activities onsite regarding Health & Safety and environmental matters and escalate concerns accordingly.
• Host visitors on site relating to facilities / H&S work, etc.
• Oversee security procedures locally in line with Leidos policy and escalate as appropriate.

Employee Related

• Arranging and presenting Welcome kits to new hires.
• Support in employee engagement activities throughout the year.

Vendor Management

• New Vendor Registration support, as required
• Raising PR and managing PO’s and invoices
• Interacting with external courier services and providing tracking and document uploads
• To support exploring, evaluating and recommending vendors for cost and service optimization, as required.

About You

Strong administration skills – used to gathering information, producing and providing various documentation to managers and employees.

Experience in a similar administration role, ideally 3-4 years previous experience.

Good working knowledge of MS Office (Word, Excel, PowerPoint).

Assured in organising and prioritising tasks.

Comfortable in communicating with different people inside and outside of our organisation, you will be used to being in a customer facing position.

Great attention to detail – you will be dealing with various documentation which requires a high degree of accuracy.

Comfortable working in a team and independently.

Original Posting:

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.