Business Project Manager, Specialist

Role Summary:

The Business Project Manager, Specialist is responsible for ensuring smooth office operations by managing clerical tasks, coordinating schedules and providing administrative support to teams and executives. The role involves managing office functions, overseeing vendor coordination and ensuring compliance with corporate policies.

Core Responsibilities:

• Oversee day-to-day office operations, ensuring seamless coordination between departments and addressing administrative requirements efficiently.
• Manage executive and departmental calendars, schedule meetings, book conference rooms and coordinate logistics, including travel arrangements and refreshments as needed.
• Handle incoming calls, emails and official correspondence, ensuring timely responses and maintaining professional communication with internal and external stakeholders.
• Prepare memos, reports, meeting minutes and presentations while maintaining an organized filing system for critical documents, contracts and office records.
• Research, evaluate and negotiate with vendors for office supplies, equipment and outsourced services, ensuring cost-effective and high-quality procurement.
• Assist in tracking departmental expenses, preparing budgets and ensuring resource allocation aligns with company policies and financial planning.
• Organize office events, employee engagement activities and team-building initiatives, handling logistics, venue selection and vendor coordination.
• Assist in office space planning, relocations and workstation allocations, ensuring a well-organized and efficient working environment.
• Manage communication workflows and documentation with a high degree of accuracy, ensuring confidentiality and timely dissemination of key information.
• Provide guidance and support to less experienced administrative staff, helping them understand processes and improve performance.
• Support calendar management, communication, and travel coordination as top priorities in the initial 6 months.
• Demonstrate independent judgment and follow established procedures, particularly when managing executive-level responsibilities.
• Collaborate effectively across departments and with leadership, maintaining a professional demeanor in fast-paced, complex environments.

Qualifications and Skills:

• Minimum 3 years of experience in cybersecurity, incident response, or security operations.
• Bachelor's degree (B.E./B.Tech) in Cybersecurity, Information Security, Computer Science, or related field.
• Skills include Incident Response, Network Security, Endpoint Security, Cloud Security, and Data Loss Prevention (DLP), with platform knowledge across Windows, Unix, and Network systems.
• Demonstrated strengths in critical thinking, verbal and written communication, collaboration, time management, and problem-solving.
• Ability to work under pressure and respond swiftly to security incidents, with strong analytical, problem-solving, and communication skills.