Billing Supervisor

• Ensure that the Hard Copy of DTN from the field team with all supporting documents in original have been received within a stipulated time frame not exceedingly more then 1-2 days from the date of completion of the Job, subject to in any special case from the date of completion of the Job.
• Follow up with the team for any pending SO list for Timely billing.
• Pull out the Sales Order report and billing cockpit report to ensure that billing at Mundra is done timely without any delays.
• Co-ordinate and provide support to the billing team in case they need help with some DTN or billing perspective.
• Ensure that the team has dispatched the invoices to the clients on a regular basis .
• Preparation of Sales Invoices as per Contract or Preapproval, Set of Three each bills; two sets for our official purpose & remaining one for the client with one xerox copy of our sales invoices for acknowledgement, Scanned Copy of Invoice with complete set to be emailed to client, Sending hard copies to the client of sales invoices along with supporting documents.
• Proper Filing of Bills at our end, Incoming Payment Posting, Regular Follow up for timely payments from the client, Exchange of Monthly / Weekly Outstanding Statement with the Client or as per requirement.
• Follow-up for Work order from the clients ,follow up for payment, attending queries other requirement by client.
• Preparation of sale invoice for Private load vehicle, follow up for LR soft and acknowledgement copy and maintaining data on one-drive for smooth work.
• Reconciliation of Account Statement from the client time to time, Internal GL Reconciliation.
• Working on Monthly & quarterly reconciliation of 26AS for the FY.
• Weekly review on outstanding & if required with the Auditor for smooth cash flow.
• To Attend Client Queries over phone, emails regarding billing issues if any.
• To ensure the bill booking towards the Storage Charges once the subsequent job is over etc. based on space report and inventory sheet.
• Timely acceptance of DTN through Rydon Portal so that billing can be done at the earliest.
• Working Internal Reconciliation of Reimbursement GL i.e. Custom duty, transportation and
  material handling with payable team.
• Acceptance of DTN on Rydon Billing Cockpit, Dispatch of Invoices & Booking of invoice at client end status updating on Rydon Portal.
• Working of TDS Reconciliation for billing purposes.
• Attending audit requirement and solve queries raised by auditors.
• Coordinating for contract related work for the clients.
• Collaborate with operations to gather billing inputs and resolve discrepancies.
• Streamline data from logistics, inventory, and oil & gas services to prepare precise invoices.
• Monitor service agreements and ensure adherence to billing terms.
• Develop and maintain processes linking field operations to the billing team.
• Serve as the escalation point for complex billing issues.

PREFERABLE:

• Experience in credit, collections and accounting.
• Good knowledge of SAP preferable.
• Superior spreadsheets skills and a good knowledge of Microsoft Excel.
• Male candidates will be preferred due to location.