Billing Manager

• Establish a monthly billing process with the client and management, to ensure timely generation of bills and invoices, to recover project operations costs and maintain a smooth cash flow for project execution.
• Accountable for ensuring the sub-contractor bills are reviewed & shared with HO team for processing as per the TAT
• Accountable for ensuring client bills are raised on time
• Accountable for ensuring all the mandatory documents are shared along with client bills
• Ensure adherence of contract compliance in every bill and process by site billing team.
• Responsible for processing and receiving advance (mobilization and P&M) payment from client as per contract guidelines.
• Ensure monthly cash flow for the project by preparing a micropayment schedule for each construction element in the project.
• Ensure all project RA bills/estimates / variations are prepared in accordance with the requirements of the project.
• Validate the RA bill by scrutinising the cumulative bill against the measurement sheet for planned program, variation works, material advance and any extra items by 30th of every month.
• Resolve outstanding dues / withheld billing amount by the client. Process recovery of the outstanding amount by providing supportive documents of the completed work in defined timeline.
• Incorporate monthly updated indices from RBI & 10CA for price variation.
• Become familiar with each bill / estimate / variation to fully support its integrity. Initiate and modify / prioritize invoice generation based on price variation and project implementation milestones.
• Approve RA bills / invoices processed every month for both client and subcontractor payment along with recovering the materials advances during the bill period.
• Resolve outstanding dues / withheld billing amount by the client. Process recovery of the outstanding amount by providing supportive documents of the completed work in defined timeline.
• Ensure RFI's for all dept. (site & casting yard) are acknowledged (signed) and approved by GC & Client by 30th of every month.
• Implement assigned duties with an exceptional level of accuracy, timeliness and cost effectiveness. Supervise the team to ensure all documents (RFI's, drawings, variations etc) are duly verified and approved by the client.
• Attend meetings, coordinate and maintain relationships with clients to facilitate approvals to ensure timely billing closures.
• Ensure manual client register is maintained for reference and approvals for payment release.
• Coordinate with HO Accounts team for any clarification and timely release of payment to subcontractors/consultants.
• Negotiate and prepare subcontracts, agreement change orders and change order requests. Issue work order/change orders to subcontractors after due diligence over the item rate and volume of work alloted.
• Scrutinize and verify monthly quantity reconciliation reports of RMC, reinforcement steel , soil/debris excavation for further submission to HO.

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