Billing Executive - Admin Team (3rd party payroll)

You are being hired as a Billing Executive for the Admin Team based in Andheri, Mumbai. Your main responsibilities will include: - Ensuring accurate and timely processing of invoices received from all PAN India locations. This involves verifying invoices against Purchase Orders (POs), PRs, and service delivery records before forwarding for approval. It is important to process invoices within the defined Turnaround Time (TAT) and in compliance with company policy and statutory requirements. - Regularly coordinating and following up with vendors to ensure invoices are submitted within the defined timeline. Maintaining a healthy and professional vendor relationship is crucial for smooth billing operations. - Checking all invoices for accuracy in rates, quantities, taxes (GST), and terms before processing. Ensuring that supporting documents such as PO copy, service confirmation, and approval mail are attached with every invoice. Any discrepancies or mismatches should be highlighted to the concerned department for timely rectification. - Supporting the Finance team during invoice posting, validation, and audit review. - Coordinating with the Procurement team for Purchase Order (PO) issuance and sharing the same with vendors. Ensuring that invoice processing is done only against valid and approved POs. Tracking PO validity and balance for recurring services and renewals. - Maintaining and regularly updating the Invoice, PR, and PO tracker for all locations. Keeping a digital repository of invoices, approvals, and supporting documents for easy retrieval. Adhering to internal controls and company billing policies. - Identifying process gaps and suggesting improvements to enhance billing efficiency. Ensuring coordination among Admin, Procurement, and Accounts teams to minimize delays and rework. Experience: 3 to 5 years Qualifications required: - Bachelor's degree in Finance, Accounting, or related field. - Strong understanding of invoicing processes, taxation, and compliance requirements. - Excellent communication and interpersonal skills for vendor coordination. - Proficiency in MS Excel for tracking and record management. This is a brief overview of the Billing Executive role with key responsibilities and qualifications required.,