Billing Engineer ( Bengaluru)

Purpose :

Principal Accountabilities

Vendor Management

Verify vendor details provided on bills to ensure accuracy and compliance with company standards and policies. Confirm vendor identities, contact information, payment terms, and applicable tax or regulatory requirements. Conduct periodic reviews of vendor master data to ensure completeness, accuracy, and consistency of vendor information across billing documents and systems. Collaborate with contracts teams to update vendor records, resolve discrepancies, and mitigate risks associated with incorrect vendor information. Regularly provide vendor evaluation ratings and report on vendor performance. Proactively manage relationships with contractors, establish trust and rapport, and address vendor performance issues and cash flow concerns to ensure seamless project execution.

Cost Tracking & Reporting

Review and authenticate bills certified by PMC consultants to ensure accuracy and compliance with project specifications, meticulously examining bills against project documents, MEP drawings and review contracts, purchase orders (POs),and change orders, to validate the scope of work completed and materials used. Verify all testing reports against project materials to ensure billing accuracy, and evaluate billing quantities by collaborating with site personnel, contractors, and project managers to confirm work completed and materials used. Analyze billing data, track project progress, and comparing actual costs to budgeted amounts. Identify any discrepancies or deviations in billing compared to executed work at the site and promptly communicate findings to relevant stakeholders for resolution. Monitor billing against existing POs and work orders to identify instances of exceeding approved budgets or scope changes. Communicate variances and proposed changes to relevant stakeholders, including project managers, finance department, and senior management, to ensure alignment and approval before proceeding with billing adjustments. Coordinate with finance department to ensure timely processing of approved bills and adherence to payment schedules.

Compliance and Safety

Ensure all billing practices comply with company policies, industry standards, and regulatory requirements. Maintain accurate and up-to-date records in both SAP and hard copies to ensure compliance and facilitate auditing