back office assistant (female)

Job Description

Job Summary : The Back Office Assistant will be responsible for supporting the day-to-day operations of the company through administrative tasks, data entry, and maintaining organized records. This role ensures that the company’s back-office functions run efficiently, enabling the front office to focus on customer-facing activities. Key Responsibilities : Administrative Support : Provide general administrative support, including filing, organizing documents, and managing databases. Data Entry : Enter and update data into internal systems and databases, ensuring accuracy and consistency. Documentation Management : Process and maintain company records, including invoices, contracts, and correspondence. Communication : Communicate with internal teams, vendors, and clients as needed to gather information or follow up on requests. Report Generation : Assist with the creation and preparation of reports and presentations. Inventory and Supplies Management : Monitor office supplies and place orders as required to maintain stock levels. Scheduling : Assist with scheduling meetings, appointments, and travel arrangements. Compliance and Filing : Ensure all required documentation is filed and stored in accordance with company policies and legal requirements. Problem Resolution : Assist in resolving any operational issues that may arise by coordinating with relevant departments or personnel. Miscellaneous Tasks : Perform other back-office duties as assigned by management. Qualifications : High school diploma or equivalent (Associate’s or Bachelor's degree preferred). Proven experience in an administrative or back-office support role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or other similar software. Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Ability to work independently and as part of a team. Attention to detail and high level of accuracy in all tasks. Ability to maintain confidentiality and handle sensitive information. Desirable Skills : Experience with CRM software and enterprise systems is a plus. Basic knowledge of accounting or finance principles. Ability to multi-task and prioritize in a fast-paced environment. Work Environment : Office-based, with standard working hours [9:00 AM – 6:00 PM]. Some flexibility may be required based on the needs of the business. Job Type: Full-time Pay: From ₹13,000.00 per month Benefits: Provident Fund Schedule: Day shift Supplemental Pay: Overtime pay Yearly bonus Ability to commute/relocate: Rajkot, Gujarat: Reliably commute or planning to relocate before starting work (Required) Education: Higher Secondary(12th Pass) (Required) Experience: total work: 1 year (Required) Language: Gujarati (Required) Work Location: In person