Job
Description
Position Responsibilities: Specific responsibilities of this position include: Proactively manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers. Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers Plans and implements logistics for internal/external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings. Assists management to ensure timely and accurate compliance with Travel Policies; e.g., collect travel receipts (scanning, follow-up), reconcile / verify payments to corporate credit card charges. Support organizational leaders in the development and implementation of plans and objectives (e.g. long-range plans, organizational goals, objectives and initiatives) to meet requirements for enhanced coordination with internal and external stakeholders. Gather complex data through research from multiple sources to compile or create unique content for executive/management reviews and tracking performance to plan. Eye for research and fact finding; ability to present industrial content in neutral manner without losing the inherent message and adding value to copy Coordinate and perform a variety of support services and serve as a representative for the organization. Ability to work with strict deadlines with strong analytical skills. Develop, coordinate and continuously assess overall meeting/review architecture providing design logistics and facilitation of large events to ensure that visibility is provided on appropriate and required information. Works with leadership to determine the purpose and content of each meeting/review, coordinates and develops executive level briefings and utilizes appropriate technologies to enable global interaction/collaboration. Create templates and coordinate the creation of standardized PowerPoint presentations with extensive creative skills including graphics. Create and maintain material for communication via the internal website and inSite. Also, extensive knowledge of all Microsoft Office Software, setting up/managing SharePoints, server administration and utilizing Teams and Skype for meetings. Develop and maintain the ConOps/Operating Rhythm schedule for special projects, monitor and track execution of the plan and communicate status to all project participants. Participate in and supports the development, planning and execution of employee-related activities and initiatives to enhance employee engagement (e.g., employee survey analysis and action planning, all-employee meetings, award programs, safety activities, open houses, tours, community events) Provide support to special projects as needed. The selected individual will work closely with various other functions such as Business Operations, Communications, HR, finance and training. The selected individual will develop and maintain relationships/partnerships with Boeing internal customers, stakeholders, peers, and partners to develop collaborative plans and execute on projects including US based. The selected individual will coordinate all internal and external communication with appropriate communication focal and follow all associated Boeing policies and procedures. This position may require occasional travel within India. The candidate must be willing to work flexible hours (early or late as needed) to interface with Boeing personnel around the world Basic Qualifications (Required Skills/Experience): A Bachelors degree or higher is required as a BASIC QUALIFICATION Bachelor or Master degree with 6 or more years experience preferably in an aerospace company or any industry. An engineering degree or Masters Degree in Business Administration will be a plus. Must be very fluent in spoken and written English and have excellent communication style.
