Associate HR (Off Roll)

NOTE: THIS POSITION IS OFF ROLL UNDER LEAD HR PAYROLL.

Job Title : Associate HR (Off role)

Qualification: MSW / MBA (Full Time)

Experience : 1-3 years of relevant experience.

Gender : Male

Working Day: Monday to Friday

Salary: Rs.25000 to Rs.30000 (Net Pay) + EPF + Medical + Canteen + Transport

JOB Responsibilities:

HR Administration:

• Maintain employee records, personal files, and documentation (physical and digital).
  
• Coordinate joining formalities, onboarding kits, ID card issuance, and attendance setup.
  
• Support payroll input by maintaining attendance, leave, and overtime records.
  
• Assist in statutory compliance processes (ESI, PF, Gratuity, etc.).
  
• Manage office supplies, stationery, and housekeeping coordination.
  
• Coordinate internal HR communications, circulars, and announcements.
  
• Maintain MIS reports related to HR operations.
  

Transport Management:

• Plan, schedule, and manage transport routes for staff and shift workers.
  
• Coordinate with transport vendors for vehicle availability and driver scheduling.
  
• Monitor vehicle tracking, maintenance, and fuel usage records.
  
• Ensure transport operations adhere to safety standards and statutory norms.
  
• Handle employee transport complaints, delays, or emergencies.
  
• Maintain documentation of vendor contracts, insurance, and permits.
  
• Prepare daily/weekly/monthly transport utilization and cost reports.
  

Key Skills Required:

• Strong organizational and administrative skills
  
• Good knowledge of HR operational processes
  
• Experience in shift-based employee transport management
  
• Familiarity with GPS tracking systems and vendor coordination
  
• Working knowledge of MS Office (Excel, Word, PowerPoint)
  
• Basic understanding of labor laws and compliance requirements
  
• Excellent communication and interpersonal skills

Administration

• Collect and maintain employee documentation: signed offers, KYC, NDAs, and employment agreements.
  
• Coordinate provisioning of employee assets: ID cards, transport, food services, workstations, systems, and onboarding kits.
  
• Draft and periodically revise HR policies to reflect organizational changes and industry benchmarks.
  

Learning & Development

• Conduct engaging induction programs and site familiarization visits for new hires.
  
• Maintain and analyze the skills matrix for capability building.
  
• Identify training gaps and coordinate programs with internal/external trainers.
  
• Support engineering-focused development initiatives and annual L&D calendars.
  

Other Key Responsibilities

• Resolve employee grievances promptly; organize employee engagement activities such as sports and wellness events.
  
• Manage communications with internal teams, leadership, and clients.
  
• Educate staff on ESIC, insurance, and other statutory benefits.
  
• Enforce workplace safety standards and assist with audits and compliance.