Associate Company Secretary & Board Support

As an Associate at Waystone Group, you will be part of a team responsible for delivering services to global internal entities and committees. Your role will involve tasks such as scheduling meetings, preparing board packs, maintaining entity registers, and delivering KPIs and MI for management. You will also be involved in capacity monitoring and driving the implementation of a technology solution. Additionally, you will gain exposure to global secretarial compliance. Your essential duties and responsibilities will include: - Providing services to the Management Company with the support of the team - Organizing board and committee meetings, including sending calendar invites and securing meeting rooms - Preparing board papers, meeting documentation, and minute templates, as well as attending meetings and drafting minutes - Reviewing and overseeing the preparation of documents, board packs, minutes, and resolutions to ensure high standards are maintained - Managing resolutions and other corporate documentation - Assisting in compiling and preparing management information as needed - Demonstrating an in-depth understanding of corporate governance practices and regulatory filing requirements - Prioritizing workload, identifying and escalating scheduling conflicts and delays - Maintaining and updating client files and corporate records - Following Waystone policies and procedures, and liaising professionally with management and senior staff - Updating corporate records and using tools like Diligent Entities and Board Intelligence - Monitoring task tracking schedule to ensure timely completion of duties - Promoting team building and communication within the organization You will also coordinate with the Global Corporate Secretary team for the Irish Management Company and be willing to take on additional duties as required. Requirements: - Education: ICSI qualified with Membership number Experience: - At least three years of company secretarial experience in the funds/financial sector - Grad ICSI qualification - Ability to work in a fast-paced environment and support team members - Exceptional attention to detail and skills in building professional relationships with management and clients Join Waystone Group to be part of a dynamic team where you will play a crucial role in delivering services to global entities and committees while ensuring compliance with regulatory requirements.,