Associate Analyst - Indirect Procurement

What You'll Do

The incumbent will be responsible for end to end Indirect procure to pay activities and this role more focuses on managing the entire lifecycle of procurement and payment processes within an organization and must have strong knowledge on SAP P2P.

Primary Functions Include

• Purchase Order Creation: Generating and managing purchase orders based on organizational needs.
• Supplier follow-up for order confirmation, report weekly PO status and past dues
• Invoice Holds: validating on-hold invoices, addressing past due supplier invoices for ensure timely payment
• SCM Compliance: Ensuring all procurement activities adhere to company policies and financial regulations.

Roles & Responsibilities

• Procures indirect materials for plants as per SCM regulations and guidelines.
• Understands and reviews purchase requisitions, converting them into purchase orders (POs).
• Ensures that requisitions are properly authorized.
• Must have strong knowledge of SAP MM (Ariba Guided Buying is an added advantage).
• Timely follows up with suppliers to ensure on-time delivery of materials to the plant.
• Manages exception messages (rescheduling/cancellation of orders).
• Updates purchase orders as per requirements.
• Manage discrepancies/issues with suppliers related to procurement operations (e.g., delivery issues, quality issues, etc.).
• Manages warranty claims, verifies warranty coverage in contracts, coordinates with suppliers, and updates records in the system.
• Manages blocked invoices, maintains records of past dues, and provides resolutions on holds to ensure timely payments.
• Maintains vendor data by following up with the business and vendor creation team to set up suppliers in the system on time.
• Responsible for data clearing and other analytical activities such as PR tracking, PO updating, etc.
• Leverages available digital tools to achieve maximum efficiency.
• Shares best practices with the team, drives continuous improvement for process excellence, develops and governs standard operating procedures, and follows ethical practices while interacting with the external network and reporting to global supply chain management.

Purchasing Excellence

• Drive operational efficiency streamline PR to PO cycle time, minimize delays and meeting business expectations
• Leverage basic automation tools like Excel Marco, SharePoint automation to drive productivity and data accuracy
• Collaborate with cross functional team (finance, Accounts payable, vendor management) and business teams to ensure smooth procurement operations.
• Must have strong knowledge on SAP MM, MS Excel and Functions, SharePoint tools.

Qualifications

• Education level required: - Bachelors in Commerce/BBA/MBA/ Supply Chain Management
• 3-5 years in Supply Chain Management preferably in Indirect Sourcing with categories like Professional Services, CAPEX, Facilities, MRO, Energy, Packaging, IT & Telecom, PR to PO
• Certification- Any certification in supply management like CPSM, CSM is preferred but not mandatory. Excellent knowledge with MS office suite (Word, Excel, Power Point, Visio, Project)
• Conflict Management, Negotiation, Market Analysis, Ability to work under tough situations, High Impact Communication, Global exposure, tech savvy.

Skills

• Must have strong knowledge on SAP MM
• Preferred to have knowledge on SAP Ariba (procurement, guided buying)
• Good Communication Skill to interact with Global SCM team
• Good Presentation Skill to demonstrate key KPI and Metrics
• Must have MS Excel and MS Tools (word, ppt) knowledge