Assistant Manager Planning and Coordination

Job Description

Planning and Documentation: Provide comprehensive support in planning, coordinating, and managing documentation processes. Assist in planning and scheduling Smart meter installation activities. Assist in developing and executing strategic plans and initiatives. Create, maintain, and organize official documents, project files, and records. Draft and review reports, minutes of meetings, and correspondence for accuracy and completeness. Ensure timely submission of project documentation to relevant departments and stakeholders. Prepare presentations, reports, and summaries to support decision-making processes. Coordinate project timelines, schedules, and resource allocation. Act as a point of contact between the Head of Project and internal/external teams. Facilitate effective communication by scheduling meetings, following up on action items, and sharing updates. Maintail professionalism and confidentiality in handling incoming and outgoing communications. Organize meetings, prepare agendas, and ensure all necessary materials are available. Monitor deadlines and ensure the VP(Operations) is briefed on critical tasks and deliverables. Coordination and Collaboration: Coordination closely with field teams, and vendors to ensure smooth execution of project. Collaborate with SCM and material/store teams to ensure timely availability of materials and capital equipments and other items. Coordinate with the client to obtain necessary approvals and prepare responses in accordance with their requirements. Track project progress against the plan and address deviations promptly. Monitor resource utilization and adjust plans to ensure efficiency. Generate regular progress reports and dashboards for management. Policy Procedure : Development Implementation Spearheading the development and implementation of any policy / SOP related to the project. Making sure that all the processes related to the project operations are carried out on the basis of the SOP for that particular process / procedure. Planning properly for all the challenges which may come for the implementation of any SOP. Ensuring that the SOP is approved before implementation. Reporting Escalation Ensuring the reports related to any KRA are sent on time to seniors if the frequency is predefined OR as and when asked in frequency not pre decided. Making sure to escalate any issue if unable to resolve yourself To liaise with the External partners and coordinate with management for service development. Maintaining a cordial relationship with partners, sub-ordinates and seniors to ensure a higher level of efficiency of the team working with you. Participating in Weekly, Monthly, Quarterly and Annual reviews with all reports and discussing the issues with seniors openly to achieve the targets smoothly.