Assistant Manager - Events

Job Aim

Meetings & Events Planning. Will be responsible for managing Onsite Meeting & Events Planning in the respective location along with some portions facilities management (soft services).

Responsibilities

1) Manage Client Visits:

• Respond to Client visit requirements.
• Coordinate with operations/vendors in executing the event requirements.
• Getting the room cleaned.
• Standard Board room Setup
• Manage client ground transportation.
• Flower arrangement
• Food order as per the request.
• Menu Tents
• Name Tents
• Visitor passes
• Feedback from client
• Collate all event related costing based on consumption.
• Get approval for all expenses end of every event.
• Process bills and ensure payments are made.
• Take necessary action in case of any shortfalls in the arrangements made.

2) Manage Internal Events:

• Coordinate with operations in executing the event requirements.
• Getting the space cleaned and arranged as per the requirement.
• Food order as per the request.
• Getting the A/V and entertainment requirements done through vendors as per the requirement.
• Provide information on Vendor passes
• Get pre approvals/PO for the arrangements to be confirmed.
• Receive Feedback from client
• Collate all event related costing based on consumption.
• Get approval for all expenses end of every event.
• Process bills and ensure payments are made
• Take necessary action in case of any shortfalls in the arrangements made