Assistant Manager- Accounts payable

Role & responsibilities

1. Invoice Processing and Management

• Receive and process a vendor invoices, purchase orders (POs), credit notes, and debit notes.
• Perform 3-way matching of invoices with purchase orders and goods receipt notes to verify the accuracy of quantity, price, and terms.
• Obtain necessary approvals from relevant departments for both PO-based and non-PO invoices.
• Verify vendor details, payment terms, and invoice dates to ensure legitimacy and compliance.

2.

• Ensure all applicable statutory compliances, including GST and Tax Deducted at Source (TDS), are met for vendor payments.
• Verify the supplier's GST Identification Number (GSTIN) and confirm that the tax invoice includes all necessary details, such as the correct GST rate (IGST, CGST, SGST).
• Reconcile the GST input tax credit (ITC) with records and the GST portal data (GSTR-2A/2B vs. books of accounts).
• Follow up with vendors to ensure they file their GST returns correctly and on time, as this impacts the company's ability to claim ITC.
• Track and manage any GST-related adjustments or reversals, such as those required for non-payment within 180 days.

3. Payment Processing

• Prepare and process various types of payments to vendors, including electronic transfers (NEFT/RTGS), checks, and wire transfers, in a timely manner.
• Ensure that all payments are processed in accordance with the agreed-upon terms and conditions.
• Manage and clear vendor advance payments and security deposits as per company policy.
• Address and resolve any discrepancies or issues related to payments with vendors.

4. Reporting and Documentation

• Assist in month-end and year-end closing activities, including preparing accounts payable reports and accruals/ provisioning.
• Maintain accurate and organized records of all accounts payable transactions and supporting documentation for audit purposes.
• Reconcile vendor statements with the company's records to investigate and resolve outstanding issues.
• Generate accounts payable aging reports for management review.

5. Vendor and Internal Communication

• Serve as a primary point of contact for all vendor inquiries regarding invoices and payment status.
• Collaborate with internal teams, such as procurement and logistics, to resolve purchase and billing discrepancies.
• Communicate effectively with internal and external stakeholders to ensure a smooth and efficient accounts payable process.

Required Skills and Qualifications

• 10 years of experience in B.Com or CMA or a related field.
• Proven experience in an Accounts Payable role, with a strong emphasis on Indian taxation, especially GST and TDS.
• Thorough understanding of GST laws, rules, and regulations.
• Proficiency in accounting software SAP and Microsoft Excel.
• Strong organizational and time-management abilities to meet tight deadlines.
• Effective verbal and written communication skills.