Adminstration Assistant

Job Description

Job Title: Administration Assistant Location: Thiruvananthapuram Qualifications: Graduation or Diploma (any discipline) Experience: 1 to 2 years in general administration Travel Requirement: Willing to travel as and when required Must own a two-wheeler with a valid driving license Four-wheeler license is desirable Desired Skills: Proficiency in MS Office and basic documentation Comfortable with field work and physical movement Strong communication and interpersonal skills Trustworthy, punctual, and well-organized Roles & Responsibilities 1. Donation Handling: o Physically collect donations (cash/cheques) from donors. o Ensure proper documentation and safety of the funds collected. o Hand over collected donations to the finance team or deposit directly in the bank as instructed. 2. Bank-related Tasks: o Deposit cash and cheques in the designated bank accounts. o Coordinate for cheque clearance, passbook updates, and resolve basic bank queries or issues. o Collect bank statements or documents as required. 3. Dispatch and Postal Services: o Dispatch donor receipts and other documents via post or courier services. o Coordinate with postal/courier service providers for timely and accurate delivery. 4. Register and Documentation Maintenance: o Maintain dispatch register for cheques, donation receipts, and other documents. o Update and manage the cash deposit book and relevant tracking logs. o Ensure all records are up to date and compliant with internal policies. o Support the admin team in preparing letters, reports, and other documents o Support staff with photocopying, scanning, and couriering documents 5. Local Purchases: o Coordinate and make local purchases as per approved requests. o Ensure purchase bills/invoices are collected and submitted for accounting. o Maintain petty cash records for local transactions. Job Types: Full-time, Permanent Pay: ₹12,000.00 - ₹20,000.00 per month Benefits: Provident Fund Schedule: Day shift Work Location: In person