Admin/Store Executive

Key Responsibilities

• Administrative Support

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• Manage office supplies and procurement processes, including tracking inventory and coordinating with vendors.
• Maintain and organize filing systems, databases, and administrative records to ensure accuracy.
• Handle incoming and outgoing correspondence, such as emails, calls, and official letters.
• Schedule and coordinate meetings, appointments, and internal events, preparing agendas and keeping minutes.
• Provide general administrative support to university departments and staff.

• Store Operations

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• Oversee daily operations of the university store(s), ensuring efficient workflow.
• Manage and control store inventory levels, including stock taking, ordering, and monitoring levels to prevent stockouts.
• Coordinate with suppliers and vendors for timely delivery of goods to the store.
• Ensure store facilities are well-maintained, clean, and comply with safety standards.

• Financial & Procurement

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• Prepare and process invoices, delivery notes, and purchase orders.
• Maintain records of purchases, sales, and other financial transactions related to store operations.
• Assist in tracking budgets, managing expenses, and preparing financial summaries.

• Communication & Coordination

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• Act as a liaison between university departments and external vendors, ensuring smooth communication.
• Coordinate with various departments for streamlined operations and workflow.
• Support HR in administrative tasks like managing leave records or assisting with onboarding, as needed.

Required Qualifications

• High school diploma or equivalent; a Bachelor's degree in Business Administration or a related field is often preferred.
• Proven experience in administrative and store operations, preferably within an academic or similar environment.
• Strong organizational, multitasking, and time-management skills with a keen attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software.
• Strong problem-solving and interpersonal skills.