Purchase Officer

Job Description

Key Responsibilities: Procurement Management: Receive purchase requisitions from departments and verify specifications and approvals. Identify reliable suppliers and obtain quotations. Evaluate offers, negotiate prices, and finalize contracts in line with university policies. Issue purchase orders and ensure timely delivery of materials/services. Vendor & Supplier Coordination: Develop and maintain a database of approved vendors and service providers. Build strong relationships with suppliers and conduct performance evaluations. Resolve issues related to deliveries, quality, or payments. Inventory & Documentation: Coordinate with the stores department for inventory tracking and stock levels. Maintain accurate records of purchases, pricing, and delivery reports. Ensure documentation is in place for internal audits and external compliance checks. Prepare a comparative analysis of the Vendor Compliance & Budgeting: Adhere to university and UGC/state procurement guidelines. Support budget planning by providing cost estimates and purchase trends. Coordinate with accounts for timely vendor payments. Administrative Support: Assist in tendering processes for high-value purchases. Participate in procurement committee meetings and prepare reports as required.