Administrative Associate - Level I - Purchasing

The role involves following established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department, or other organization group. The tasks are performed under direct supervision. A high school diploma or a certificate of completion of secondary education is required, or equivalent experience that meets applicable regulations. Proficiency in written communication skills in English is preferred. Licensing may be necessary for compliance with export controls or sanctions regulations. Responsibilities include answering telephones, screening calls, and taking messages to ensure callers/visitors are dealt with promptly, courteously, and accurately. Additionally, transcribing, typing, formatting, and proofreading a variety of materials such as correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations using word processing, presentation, graphics, and spreadsheet software. Coordinating internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring various meeting amenities are available. Managing the appointments and schedules of the staff in the unit. Utilizing office equipment such as photocopiers, faxes, and printers. Performing other administrative tasks according to established guidelines and procedures to ensure completion accurately and on time. These activities may involve distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies, or managing other inventory.,