Job
Description
Job Summary: The Administrative Assistant provides day-to-day administrative support to ensure the smooth functioning of office operations. This role is responsible for handling clerical tasks, managing schedules, coordinating meetings, maintaining records, and assisting in various office duties. The Admin Assistant acts as a key support to management and staff, helping maintain an organized and efficient workplace. Key Responsibilities: Clerical & Office Support: Answer and direct phone calls, take messages, and respond to inquiries. Handle incoming and outgoing correspondence, including emails and couriers. Maintain and update filing systems, both digital and physical. Document Management: Draft, format, and proofread letters, reports, memos, and other documents. Photocopy, scan, and organize important documents as required. Scheduling & Coordination: Schedule meetings, appointments, and conference room bookings. Assist in coordinating internal and external meetings and events. Manage travel arrangements and itineraries for staff when required. Office Supplies & Inventory: Monitor office supplies and place orders as needed. Maintain stock levels and track procurement records. Support to Management: Assist senior staff with data entry, recordkeeping, and presentation preparation. Maintain confidentiality and handle sensitive information with discretion. Vendor & Visitor Coordination: Coordinate with vendors, courier services, and service providers. Welcome and guide visitors, ensuring proper entry protocols are followed. Required Qualifications & Skills: Bachelor’s degree. 2-4 years of experience in an administrative or office assistant role. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Good communication skills – verbal and written. Excellent organizational and multitasking abilities. Attention to detail and accuracy. Basic knowledge of office equipment (printers, fax machines, etc.). Preferred Qualities: Professional demeanor and positive attitude. Ability to prioritize tasks and meet deadlines. Team player with a strong sense of responsibility. Experience with administrative software (e.g., ERP, CRM, Google Workspace) is a plus. Working Conditions: Office-based role with standard business hours. May occasionally be required to support after-hours events or meetings. Job Type: Full-time Pay: From ₹25,000.00 per month Schedule: Day shift Work Location: In person
