Administrative Assistant

About J. J. Keller India

Join a team that empowers North American companies to protect people and the businesses they run — through technology, service, and purpose.

J. J. Keller India Compliance Products and Services Private Limited is a wholly owned subsidiary of J. J. Keller & Associates, Inc., a leading U.S. company providing safety and regulatory compliance solutions. Established in 2025, our India-based teams in Mysuru and remote locations support the development and delivery of technology and services that help North American companies create safer workplaces and meet complex regulatory requirements.

J. J. Keller India is proud to be part of a global team. Our associates in India collaborate closely with colleagues in the U.S., contributing to the quality, scalability, and innovation of J. J. Keller’s offerings.

Whether you’re developing new technology, supporting customers, or helping our teams operate smoothly, your work at J. J. Keller India makes a difference.

Administrative Assistant (JJK India)

This position is responsible for administrative functions for JJK India, supporting day-to-day office activities. This role involves handling general administrative tasks, basic coordination work, office upkeep, employee transport arrangements and basic logistical support.

Job Responsibilities

General Administration:

• Assist with day-to-day office operations.
• Manage office supplies, stationery, pantry stock, and service contracts.
• Maintain asset and inventory records and ensure documentation is up to date.
• Coordinate incoming and outgoing courier/postal services.

Transport & Travel Coordination:

• Manage employee transport arrangements including pick-up/drop-offs.
• Coordinate with transport vendors for vehicle scheduling, maintenance, and billing.
• Handle in-country travel (India) for staff and guest travel including hotel bookings, cab arrangements, etc.
• Ensure timely communication with employees regarding travel and transport logistics.

Facilities Management:

• Coordinate with janitorial and building maintenance contractors on building tasks (work orders).
• Act as point of contact between JJKI employees and janitorial, building maintenance, and their contractors.
• Assist corporate office with JJKI employee badges and access control.
• Perform safety and building inspections.

Vendor and Cost Management:

• Coordinate with office and transport vendors to ensure employee safe travel for employees.
• Handle administrative expense tracking.
• Review transport vendor bills

Coordination Support:

• Coordinate with internal departments for smooth delivery of admin services.
• Support HR or IT teams for minor logistics and coordination requirements when needed.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Facility Management or a related field.

• Minimum 3-4 years of relevant experience in office administration and transport coordination, preferably in a corporate or multi-department setting.

Other Skills/Qualifications:

• Strong proficiency in English and Kannada (spoken and written)

• Good knowledge of MS Office tools: Outlook, Teams, PowerPoint, Excel, Word etc

• Excellent coordination and multi-tasking skills

• Basic understanding of facility, transport, and vendor management

• Strong sense of responsibility, punctuality, and organizational ability.

Physical Requirements

• Office-based role in Mysuru.
• May require occasional local travel or extended hours during events or office maintenance work.