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Ericsson
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Administrative Assistant

Administrative Assistant

Ericsson

3 - 5 years

0 Lacs

Gurugram, Haryana

Posted:1 day ago| Platform: SimplyHired logo

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Skills Required

Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook English Microsoft Office Communication skills

Work Mode

On-site

Job Description

About this Opportunity

Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. They often work with executives, managers, and other co-workers to provide them with the resources needed to complete their duties. In this role, you will be responsible for the calendar management of the leaders assigned, take care of the travel including the flight, cab and stay reservations, work with the leaders on the arrangements of the conferences, take care of the logistical help like Meeting room bookings, Food and Beverages, corporate lunch, negotiated rates etc. Work on the expense management of the leaders as and when there is a travel. You will also be responsible for on boarding new joiners and off boarding those employees who are leaving the company.

What You Will Do

Core responsibilities include but not limited to –

Schedule meetings, calls, presentations and travel
Coordinate and attend weekly staff meetings
Coordinate leadership team meetings and customer meetings
Create minutes of meeting and follow up on actions
Maintaining a high degree of confidentiality.
Coordinate travel reservations for air, hotel, etc.
Draft emails to employees, suppliers, partners, vendors and customers
Co-ordinate solutions to cell phone & email technical issues
Co-ordinate any requisitioning processes for resources like hardware or devices.

You will bring:

3-5 years related experience working in a corporate environment
Skilled using Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
SAP Concur knowledge preferred and expense processing experience a plus
Excellent verbal/written communication and interpersonal skills with ability to build relationships.
Highly organized, with a strong attention to detail
Ability to multitask and prioritize in a fast-paced, deadline-driven environment
Highly responsive and proactive in problem-solving
Computer savvy and able to learn programs quickly
Strong orientation toward teamwork and customer satisfaction
Demonstrates confidence, is trustworthy and requires moderate supervision
Fluency in English (spoken & written) is essential.
Prepare expense reports
Coordinate/Facilitate team events, gifts and rewards for individuals and team
Coordinate and schedule conference rooms for meetings at internal and external locations
Handle and process security badge requests for guests
Arrange for visas for international travel
Process purchase requisitions and invoices
Maintain log of pending Network IDs and follow up on pending IDs.

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Administrative Assistant