Administration Manager

Key Responsibilities: Facility & Office Management: Oversee the daily maintenance, cleanliness, and functionality of office premises and infrastructure. Manage security, housekeeping, pantry services, and office upkeep through internal teams or outsourced vendors. Plan and execute seating arrangements, workspace allocation, and infrastructure expansion as per business requirements. Vendor & Asset Management: Identify, negotiate, and manage contracts with vendors for facility-related services (housekeeping, security, supplies, office equipment, etc.). Track and maintain an up-to-date asset inventory for office equipment, IT infrastructure, and company resources. Administrative Operations: Manage front office, courier services, visitor management, and other administrative functions. Oversee travel management, accommodation, and logistics for employees and guests when required. Ensure timely procurement of office supplies, stationery, and consumables. IT & Infrastructure Support Coordination: Liaise with internal IT support and external vendors to maintain uninterrupted power supply, network, and infrastructure support. Coordinate AMC (Annual Maintenance Contracts) for UPS, HVAC, elevators, and other critical systems. Compliance & Safety: Ensure adherence to statutory and safety regulations for office premises (fire safety, workplace health regulations, etc.). Develop and oversee office emergency preparedness plans, security protocols, and evacuation procedures. Budgeting & Reporting: Prepare and manage facility budgets and expense tracking for administration-related activities. Submit periodic reports on facility operations, vendor performance, and cost optimizations. Skills & Qualifications: Must-Have: Bachelors degree in Business Administration, Facilities Management, or related field. 5+ years of experience in facilities and administrative management, preferably in IT/ITES industry. Strong vendor management, negotiation, and operational skills. Knowledge of office infrastructure management, safety standards, and regulatory compliances. Good communication, leadership, and problem-solving abilities.