Administration Assistant

Job Description

We are seeking an experienced Administrative Assistant to provide administrative support to our construction team. The successful candidate will be responsible for managing the day-to-day administrative tasks, ensuring seamless operations, and providing exceptional customer service. Key Responsibilities: Administrative Support 1. Office Administration: Manage the construction office, ensuring a clean, organized, and safe working environment. 2. Reception Duties: Greet visitors, answer phone calls, and respond to emails in a professional and timely manner. 3. Document Management: Maintain accurate and up-to-date records, including project files, contracts, and permits. Project Support 1. Project Coordination: Assist project managers with project coordination, including scheduling meetings, preparing agendas, and distributing minutes. 2. Document Control: Manage and maintain project documents, including drawings, specifications, and RFIs. 3. Permitting and Compliance: Assist with permitting and compliance, ensuring all necessary permits and licenses are obtained and up-to-date. Communication and Customer Service 1. Communication: Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner. 2. Client Liaison: Act as a liaison between clients, project managers, and other stakeholders, ensuring effective communication and issue resolution. 3. Team Collaboration: Collaborate with the construction team, providing administrative support and ensuring seamless operations. Financial and HR Administration 1. Invoicing and Expenses: Assist with invoicing, expense tracking, and accounts payable/receivable. 2. HR Administration: Assist with HR-related tasks, including employee onboarding, benefits administration, and performance management. Requirements: 1. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree in business administration, construction management, or a related field preferred. 2. Experience: 2-3 years of administrative experience in the construction industry or a related field. 3. Skills: Excellent communication, organizational, and time management skills; proficiency in Microsoft Office, including Word, Excel, and Outlook. 4. Certifications: Certifications in construction administration, such as the Certified Construction Administrator (CCA) designation, are an advantage. What We Offer: 1. Competitive Salary: Salary commensurate with experience. 2. Benefits Package: Comprehensive benefits package, including medical, dental, and vision insurance. 3. Professional Development: Opportunities for professional growth and development. 4. Dynamic Work Environment: Collaborative and dynamic work environment with a team of experienced construction professionals. Job Types: Full-time, Permanent Pay: ₹9,995.34 - ₹24,236.99 per month Benefits: Cell phone reimbursement Internet reimbursement Leave encashment Schedule: Day shift Language: Hindi (Preferred) English (Preferred) Work Location: In person