Administration Assistant

Teamware Solutions

5 - 10 years

6 - 10 Lacs

Bengaluru Karnataka India

Posted:1 day ago| Platform: Foundit logo

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Skills Required

administration operations office management Hlookup

Work Mode

On-site

Job Type

Full Time

Job Description

Key Responsibilities

Provide comprehensive
administrative support
to a 160+ member team.
Manage
IT hardware logistics
, including procurement, distribution, and inventory tracking.
Handle
procurement processes
, including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards.
Operate HR, recruiting, and finance systems/tools to support organizational processes.
Manage
seating assignments and internal movements
, ensuring efficient workspace organization.
Coordinate
team engagement activities
, including organizing morale events, off-sites, goodies distribution, and supporting executive visits.
Collect and maintain
team data
such as T-shirt sizes, birthdays, contact information, etc.
Work cross-functionally with
HR, Finance, Recruiting, and US-based counterparts
to ensure alignment and timely execution of operational needs.
Provide
executive assistance
for calendar management, travel bookings, and expense report handling.

Day-to-Day Responsibilities

Maintain consistent support rhythm for the team and leadership.
Collaborate regularly with global teams and local departments.
Independently manage admin-related tasks and respond to dynamic needs.
Flexibility in working hours may be possible depending on team requirements.
Potential for
contract extension
based on performance and business need.

Preferred Qualifications

4+ years of experience in
administration, operations, or office management
.
Advanced Excel skills including
VLOOKUP, HLOOKUP
, pivot tables, and reporting.
Strong interpersonal and communication skills for working across departments.
Experience handling procurement, event planning, and data tracking.
Ability to work independently and multitask in a
fast-paced, large team environment
.

Top 3 skills:

Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT )
Good Communication skills
Admin Related Experience Level of experience with each: 4+

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