1. Statutory Compliance & Industrial Relations
- Ensure 100% compliance with all statutory requirements under applicable Business & labour laws – as applicable in the Admin’s purview.
- Oversee timely renewal and remittance of statutory licenses and returns in the – as applicable in the Admin’s purview.
- Liaise with statutory departments for inspections, hearings, and compliance submissions – as applicable in the Admin’s purview.
- Maintain updated statutory registers, records, and ensure statutory displays at all times and facilitate inspections or audits – as applicable in the Admin’s purview.
- Support HR Team in maintaining harmonious Industrial Relations environment at the plant.
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2. All Support Services Manpower Control
- Implement and monitor attendance systems for workforce.
- Verify and process monthly contractor bills and ensure timely payment.
- Review and renew contractor agreements, monitor compliance, and maintain contractor documentation.
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3. Security Management
- Ensure comprehensive plant security through trained manpower, electronic surveillance (CCTV), and access control systems.
- Liaise with security agencies for recruitment, training, and deployment of guards.
- Conduct periodic security audits and implement corrective measures.
- Manage fire safety systems and emergency response drills in coordination with EHS.
- Coordinate with local police and district authorities for security-related matters.
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4. Canteen & Welfare Management
- Oversee daily canteen operations, hygiene, and food quality.
- Conduct regular canteen committee meetings and ensure compliance with 5S and safety standards.
- Arrange periodic health check-ups of canteen staff and ensure personal hygiene norms.
- Manage procurement of canteen equipment, consumables, and annual maintenance contracts (AMCs).
- Ensure smooth and timely distribution of uniforms to employees.
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5. Housekeeping, 5S & Facility Management
- Ensure high standards of housekeeping, pest control, horticulture, and sanitation across plant premises.
- Drive 5S and Kaizen initiatives to maintain workplace efficiency and cleanliness.
- Oversee building, HVAC, STP, and water management systems maintenance through AMCs.
- Ensure facility upkeep, space utilization, and timely repair of plant infrastructure.
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6. Transport & Travel Management
- Manage employee bus services and pool vehicles, ensuring route efficiency and safety.
- Coordinate for guest travel arrangements including cab bookings, hotel and guest house accommodations.
- Ensure timely renewal of vehicle documents and maintenance schedules.
- Monitor and control transport costs within approved budgets.
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7. Vendor & Cost Management
- Identify and develop cost-effective vendors for all administrative services—housekeeping, transport, security, catering, stationery, etc.
- Conduct vendor performance reviews, negotiate service contracts, and manage renewals.
- Prepare and monitor annual administrative budget, ensuring cost optimization and adherence to financial controls.
- Ensure timely processing of vendor invoices and payments.
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8. Office & Asset Management
- Ensure proper maintenance, repair, and utilization of office assets, furniture, and IT equipment.
- Maintain records of fixed and movable assets, coordinate disposal of scrap and obsolete material.
- Ensure uninterrupted utilities (water, electricity, HVAC) and maintain preventive maintenance schedules.
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9. MIS & Documentation
- Prepare and present monthly MIS reports on administration KPIs – housekeeping, canteen, transport, security, contractor compliance, and utilities.
- Maintain records of licenses, AMCs, budgets, vendor performance, and statutory filings.
- Drive SOP preparation, review, and process improvements within the admin function.
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10. Employee Engagement & CSR
- Support employee welfare, recognition, and engagement initiatives at the plant.
- Organize events, festivals, and celebration programs for employees.
- Coordinate CSR activities in alignment with company policy and local community needs.
11. New Factory / Facility within the Wada Complex Set Up
- Lead end-to-end administrative setup of new factories, including:
- New office and facility infrastructure setup
- Cafeteria design and setup for 500+ employees
- IT infrastructure, medical centre, and guest house setup
- Temporary office container setup for employee seating
- Security infrastructure, access control systems, and surveillance network installation.
12. Maintain OHC
- Manage the Occupational Health Centre and coordinate periodic employee health check-ups.
- Ensure collaboration with local hospitals for medical tie-ups and emergency support.
