Admin & Facilities - Consultant

We are looking for an experienced Administration professional to supervise & independently manage day to day operations of our office located at Gurugram. The ideal candidate should be well versed with various facets of Facilities management including Soft-services, Maintenance, Logistics, Employee Transport & Cafeteria services, Physical Security & basic understanding of EHS. He / She should be customer centric & have problem-solving capabilities. Preference will be given to immediate joiners based at Gurugram. . Education Any Bachelor s degree/ Hotel Management from a reputed College/Institution Experience 7-9 yrs preferably in an IT Sector Company Manage an office set-up in a fast-paced environment Oversee facilities services & overall upkeep of the facility. Coordinate & oversee maintenance activities Ensure & Maintain high service levels and responsiveness for office facilities & employee requests Maintain good working relations with the employees and associates alike Manage logistics, mail & couriers for the company Accountable for office upkeep including pantry, cafeteria & Housekeeping Services etc. Ensure sufficient stocks of biscuits, tea/coffee material, pantry items, stationery, housekeeping material, water bottles etc. Ensure that all assets & equipment including furniture & fixtures, electrical fittings etc. are well maintained & always in good working condition Coordinate with the building maintenance team/supervisor/Manager for any issue related to electrical fixtures, DG, AC and other building maintenance work or with the Landlord as needed. Ensure cleanliness and timeliness from office boys/housekeeping staff Organize and supervise other office activities (Festivals, celebration & Event planning etc. ) Ensure that the equipment is serviced timely as per AMC schedule & recommendations Keep a record of all maintenance & breakdown history Coordinate with Meal Vendor for timely and quality meals for employees (Lunch, evening snacks and dinner). Taste them well before it is served to employees. Arrangements of lunch/snacks etc. for new joiners/visitors/farewell etc. as and when required. Provide logistical support to client site at Gurugram as & when needed. Ensure that bills are received on time from landlord, Building Maintenance & vendors for rent, electricity, supplies & services rendered etc. , if any, and immediately process them for timely payment. Daily Facilities Check List to be maintained and reported Maintain list of all the local vendors and their contact number for timely supply of material Monitor inventory of office supplies with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Proficient in MS Office with an analytical mind and problem-solving skills. Excellent organizational and multitasking abilities Proactive, task driven and positive attitude. Flexible and self-motivated with excellent communication skills Maintain appropriate data & prepare management reports as needed Manage & coordinate the employee transport as well as client transport from time to time Be responsible for the safety & security of Gurugram Office Participate in all internal & external audits, mock fire drills associated activities as needed Any other assignment given from time to time

Mandatory Competencies