Admin Executive

Role & responsibilities

• Responsible for all Transport Operation (Bus & Cab).
• Responsible for all Transport Billing Data.
• Responsible for Transport Compliance.
• Responsible for Routing, Billing and various tracking activity like call support to company executive, drivers and emergency management.
• Responsible for Preparation, Distribution and Manage trip sheet for cab driver.
• Being the first point of contact for all Employees and Vendors.
• Responsible for security arrangements for transport.
• Arrange the induction and training off all new security member.
• Regular liaising with the delivery manager to ensure a smooth running of both departments.
• Develop and nurturing relationships with employees.
• Maintain accurate administrative records.
• Need to Handle Transport helpdesk mails.
• Arranging bus routes pick up and drop routes.
• Checking Cab and Driver compliance and preparation of Cab and Driver fitness checklist.
• Preparation of Roster Shift for site supervisors.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and decide, such as coordinating catering for luncheons, for committee, board and other meetings. Share the MOM with all.
• Provide clerical support to other departments.
• Make travel arrangements.
• Making project break up amount and share with projects for charge back.
• Making ACIS,BSV &FS file transport and send to finance team for vendor payment, solve the finance team query.
• Making GPS report.
• Making all kinds of daily reports
• Making data for audit requirement

Preferred candidate profile

• Experience in dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behavior in difficult and sensitive circumstances
• Well-developed liaison skills, including excellent communication skills with a range of public, private and stakeholders
• Excellent time management skills including working to deadlines, always attending to detail
• Demonstrated writing skills and advanced MS Office skills
• A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
• Very good command of both Hindi and English