Job
Description
Job Title: Front Office Executive Location: Vertex Workspace – Bejai, Mangalore Job Type: Full-Time Experience Required: 1–3 years Education: Graduate in any discipline (Hospitality/Administration/Communication preferred) Industry: Co-Working Spaces / Facility Management / Real Estate Reports To: Premise Manager / Operations Head About Vertex Workspace: Vertex Workspace is Mangalore’s premier provider of co-working and managed office solutions. We offer a professional, inspiring, and community-driven environment where businesses thrive. As the first point of contact for visitors and clients, our Front Office Executive plays a key role in delivering a seamless and welcoming experience every day. Role Summary: The Front Office Executive will be responsible for managing front desk operations, ensuring excellent client service, handling incoming queries, and supporting basic administrative tasks. The role demands a polished, courteous demeanor, strong communication skills, and the ability to multitask efficiently in a dynamic office setting. Key Responsibilities: Front Desk Management Greet visitors and clients warmly and professionally Manage check-in/check-out procedures for guests and members Handle incoming calls, emails, and general inquiries promptly and courteously Maintain the reception area and lobby in a clean and organized state Client Experience & Support Assist clients with office space bookings, access cards, and general service requests Coordinate meeting room schedules and ensure readiness of rooms before bookings Act as the first point of contact for client concerns and escalate appropriately Administration & Coordination Maintain visitor logs, ID records, and front-desk registers Support operations and facility teams with administrative assistance Assist in collecting and dispatching documents, parcels, and packages Prepare daily reports such as visitor summaries, meeting room usage, etc. Communication & Coordination Coordinate with internal teams to ensure smooth service delivery Support event coordination by helping with logistics and front desk coordination Update internal communication boards, displays, and signage as needed Key Requirements: Graduate in any stream; Hospitality, Communication, or Administration preferred 1–3 years of experience in front office, customer service, or reception roles Excellent verbal and written communication skills Proficient in MS Office and Google Workspace Professional appearance and strong interpersonal skills Ability to multitask and work independently under minimal supervision Preferred Attributes: Courteous and service-oriented personality Strong attention to detail and punctuality Fluency in English and Kannada (Hindi is a plus) Familiarity with CRM or visitor management software is an advantage Willingness to work flexible timings on occasion (events, late check-ins, etc.) How to Apply: Please submit your resume, and a brief cover letter to [email protected] or WhatsApp to +91 90353 28111, Please Include “Front Office Executive” in the subject Job Types: Full-time, Permanent Benefits: Health insurance Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person
