Admin Associate

Job Title: Admin Associate
Location: Bhubaneswar
Department: Administration
Employment Type: Full-Time

Company Overview:

IG Drones is a leading innovator in drone manufacturing and aerial services, delivering cutting-edge solutions for industries including agriculture, defence, infrastructure, and surveillance. We are passionate about technology, precision, and customer satisfaction. We are looking for an experienced Admin Associate to ensure seamless internal operations that support our dynamic and growing organization.

Position Overview:

The Admin Associate will oversee and coordinate all administrative functions across the organization. This role demands a proactive professional who can manage office operations, facility maintenance, travel and logistics, vendor relationships, and support cross-functional teams, especially in a fast-paced, tech-driven environment like drone manufacturing and field operations.

Key Responsibilities:

General Administration:

• Manage day-to-day administrative operations across corporate, R&D, and manufacturing units.
• Ensure office infrastructure, utilities, and resources are functioning efficiently.
• Maintain records of company assets, consumables, and administrative expenses.

Facility and Asset Management:

• Oversee facility upkeep, security, access control, and compliance with safety norms.
• Coordinate with engineering and production teams for space planning, maintenance, and support services.

Vendor and Procurement Coordination:

• Manage contracts and relationships with vendors, service providers, and contractors (e.g., housekeeping, security, canteen, transport).
• Process procurement of office/admin supplies, furniture, equipment, and miscellaneous requirements.

HR/Admin Support:

• Collaborate with HR on onboarding logistics, seating arrangements, ID cards, and office orientation.
• Ensure timely renewal of licenses, government filings, and company compliance-related documents.

Travel & Logistics:

• Oversee employee travel arrangements, including ticketing, hotel bookings, and vehicle scheduling for field deployments.
• Track and control travel budgets, ensuring cost-effective planning.

Event and Visitor Management:

• Organize company events, meetings, and internal communication activities.
• Ensure smooth coordination for audits, client visits, or government inspections.

Required Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 6+ years of experience in administration or facility management; experience in a manufacturing or tech environment preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Proficiency in MS Office, inventory systems, and basic budgeting.
• Familiarity with safety norms, industrial compliances, and office automation tools.

Preferred Attributes:

• Experience supporting technical or engineering teams.
• Exposure to logistics or field operations in drone, electronics, or aviation-related sectors.
• Ability to work independently with minimal supervision in a dynamic, evolving environment.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person

Application Deadline: 16/06/2025