Admin Assistant

Location: Pune

Employment Type: full-time

Designation: Admin Assistant

Job Details

GENERAL MAINTENANCE & AMC (Supervisory from Jan’26)

• Electrical, Mechanical and Civil Maintenance
• House Keeping Maintenance
• Asset Maintenance & Inventory control
• Pest Control Maintenance
• Purchase, Payments & Petty cash

PURCHASE, BILLING & PAYMENT

• Preparing Purchase orders and obtaining the approvals
• Gathering minimum three quotations
• Finding cost components
• Selection of vendor
• Raising purchase requisitions and issuing purchase order
• Receiving materials with due inspection
• Verifying the Invoice
• Maintaining and documenting PO file as per ISO audit norms

ADMIN HELP DESK

• Maintain the online systems
• Attending problems related to customers which are received through the online system
• Solving the customer related issues diplomatically
• Replying to the complaints received through the online system

TRAVEL & STAY LOGISTICS

• Cab arrangement for Clients & employees
• Stay arrangements at Service apartments
• Knowledge about domestic and international travels (advantage will be knowledge of ticketing, visas & travels)

MATERIAL MOVEMENT & LOGISTICS

• Manage movement of laptops, desktops, and other office assets.
• Handle distribution of corporate gifting items.
• Maintain inventory and track logistics.

EVENTS & CELEBRATIONS

• Team Dinner with Client
• Lunch Arrangements
• Office Decoration – Independence day, Republic day, Diwali, Khristmas etc.