Admin Assistant (CEO Office)

You are looking for a highly organized, proactive, and reliable Administrative Assistant to support Management across multiple international businesses. This role involves documentation management, basic bookkeeping preparation, personal assistance, and project coordination. Key Responsibilities: - Maintain, organize, and update all internal documents, contracts, and company files. - Create structured folders, trackers, and document summaries for management use. - Draft letters, corporate emails, meeting notes, and reports. - Prepare invoices, receipts, and expense summaries for accountants. - Collect, categorize, and organize financial documents. - Coordinate with finance teams for monthly closings. - Track ongoing company projects across Germany, India, and partner teams. - Create timelines, status reports, and follow-up lists. - Coordinate with internal departments to ensure deadlines are met. - Support operational workflows and prepare summaries for decision-making. Qualifications Required: - Excellent communication skills (written & verbal). - Highly organized with strong attention to detail. - Experience in documentation, EA/PA roles, or project management. - Ability to multi-task, prioritize, and work independently. - Basic understanding of bookkeeping (no advanced accounting required). - Proficiency with Google Workspace, MS Office, task management tools (Notion, Trello, Asana preferred). - Strong follow-up and execution skills. - Ability to work with international teams and time zones. - Experience in project management tools like Clickup. This role offers you the opportunity to work closely with a fast-paced Management, a growth path into Operations or Project Lead roles, flexible working style with global exposure, and a long-term stable role with performance-based growth.,