Accounts Payable Specialist I

Joining our Global Accounting team means you will be a part of a passionate and supportive team that believes what we do matters to our clients and investors. As an Invoice Specialist/Processor you are a key member of the Business Administration team.

You will perform various responsibilities to include reviewing invoices for accuracy, coding and entering them into our finance system while keeping compliance with company policies. The Invoice Processor also resolves discrepancies with vendors and updates invoices in the accounting system.

A key component of the Business Administration team is continued focus on analyzing all functions for process improvement, service enhancement, quality, and efficiency. A successful candidate will be highly motivated and will have the ability to adapt to a transforming work environment while continuing to handle multiple requests with competing deadlines. This candidate will need to be detail-oriented and work quickly and efficiently. As well as conduct business in a professional and organized manner.

The responsibilities of the individual in this position include:

• Review invoices for accuracy and enter the data into our systems
• Work with vendors to resolve discrepancies
• Implement invoicing procedures.
• Tracking, reviewing, approving, and issuing invoices.
• Managing client requests and queries.
• Uploading and archiving invoice data, as well as filing contracts.
• Verifying tax information.
• Assisting with past due or denied invoices.
• verifying invoices are sent to approvers appropriately and accurately
• Well-versed in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, , Zoom, mobile devices, and mobile applications.
• Work with accounting department to maintain accounting records
• Responsible for following all company policies and procedures
• Research and resolve complex problems
• Follow all operational procedures and quality standards
• In addition, the Invoice Processor may be responsible for keeping standard operating procedures properly documented
• implementing invoicing procedures
• Investigating slow approvals.

The successful candidate will have extensive demonstrable skills and experiences including the following:

• 1-2 years professional experience
• Bachelors degree/or college courses and investment industry experience preferred
• Excellent verbal and written communication skills
• Strong MS Office Suite skill set
• Proficiency in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, Zoom, mobile devices, and mobile applications.
• Highly adaptable and able to work in a fast-paced priority driven environment
• Excellent time management, prioritization, and organizational skills
• Strong attention to detail; meticulous attention to quality of work product
• Ability to work independently with little supervision on projects
• Ability to work under pressure, to deadlines, without sacrificing quality
• Demonstrated ability to provide high level client service
• Familiarity with Accounts Payable processes
• Detail-oriented and able to spot errors