Accounts Payable & Invoicing Executive

Role Summary

The Accounts Payable & Invoicing Executive will be responsible for handling end-to-end accounts payable processes, including vendor invoice management, expense validation, vendor reconciliations, and timely payments. The role also involves preparing and issuing customer invoices, ensuring accuracy, and maintaining proper financial records in compliance with company policies and statutory requirements.

Key Responsibilities

• Accounts Payable

• Process vendor invoices, expense claims, and purchase orders accurately and on time.
  
• Verify invoice details against purchase orders, contracts, and delivery notes.
  
• Manage vendor reconciliations, resolve discrepancies, and respond to vendor queries.
  
• Ensure timely payment runs while adhering to payment terms.
  
• Maintain accurate records of all payables transactions.
  

• Invoicing

• Prepare and issue sales invoices to customers in line with agreed terms.
  
• Ensure invoices are accurate, complete, and compliant with applicable tax laws (GST, TDS, VAT, etc.).
  
• Track outstanding receivables and coordinate with internal teams for follow-up.
  
• Maintain proper documentation for audits and compliance.
  

• Compliance & Reporting

• Support statutory compliance including GST, TDS, and other local tax requirements.
  
• Assist in month-end and year-end closing activities.
  
• Generate reports on payables, ageing, and invoice status for management review.
  

Qualifications & Skills

• Bachelors degree in Accounting, Commerce, or Finance (MBA/CA Inter preferred).
  
• 38 years of experience in accounts payable, invoicing, or general accounting.
  
• Strong knowledge of accounting principles, GST, and TDS.
  
• Proficiency in MS Excel and accounting/ERP software (SAP, Oracle, Tally, or similar).
  
• Attention to detail with strong analytical and reconciliation skills.
  
• Ability to handle multiple priorities and meet deadlines.
  
• Good communication and interpersonal skills.